KARTS International Sdn. Bhd. Hiring! Full Time Event Coordinator in - Ricebowl

Role Description

We are looking for a dependable and detail-oriented Event Coordinator to provide end-to-end coordination support for events and campaigns. You will serve as the central liaison between warehouse teams, event organisers and venues — keeping all moving parts aligned from planning through to on-site delivery. Strong administrative skills and the ability to manage multiple stakeholders remotely are essential.

Key Responsibilities

• Act as the central coordination point between warehouse teams, event organisers and event venues, ensuring timely updates across all parties
• Oversee logistics for material movement, equipment setup and post-event breakdown
• Proactively track deliverables, timelines and outstanding actions across concurrent events
• Maintain event records, vendor contacts, scheduling calendars and status reporting documents
• Liaise with external vendors, venue operators, and stakeholders on logistical and administrative matters
• Monitor event progress, coordinate with ground teams and escalate or troubleshoot issues in real time
• Maintain and organise project documentation and shared drives (Google Drive / OneDrive)
• Track project tasks and deliverables using project management platforms; maintain up-to-date status trackers
• Prepare purchase orders, vendor correspondence, expense summaries and post-event reports

Qualifications

• Diploma or Bachelor's Degree in Event Management, Logistics, Business Administration, Hospitality or a related field
• Minimum 3–5 years of experience in event coordination, logistics management or operations support
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Hands-on experience with project management tools such as Trello, Asana, ************* or Smartsheet
• Comfortable managing multiple stakeholders and shifting priorities independently in a remote environment
• Strong written and verbal communication skills in English; professional phone and email etiquette
• Highly organised, detail-oriented and able to manage multiple priorities under pressure
• Discreet and professional in handling confidential vendor and event information

Key Tools & Platforms

MS Office 365, Google Workspace, Trello / Asana / ************* / Smartsheet, Zoom / MS Teams, SharePoint / OneDrive