Adecco Hiring! Full Time Office Manager in Federal Territory - Ricebowl

Adecco's client is a prestigious financial advisory firm seeking a highly organised and proactive Office Manager/ Executive Assistant to provide comprehensive secretarial and administrative support to senior Bankers and the broader office. This role combines executive support with office administration, facilities coordination, vendor management, and operational support, making it ideal for an individual who thrives in a fast-paced, professional environment and enjoys managing multiple priorities while maintaining exceptional attention to detail.

Key Responsibilities:

• Provide comprehensive secretarial and administrative support to senior Bankers, ensuring the smooth day-to-day running of business activities.
• Manage complex calendars, scheduling meetings, appointments, and business commitments while proactively identifying and resolving scheduling conflicts.
• Coordinate internal and external meetings, including meeting logistics, video conferencing, meeting materials, presentation packs, and attendee management.
• Act as the primary gatekeeper for executives, ensuring diaries accurately reflect priorities and commitments.
• Organise client meetings, business lunches, corporate events, and entertainment arrangements.
• Prepare professional business presentations, reports, and confidential documents, including printing and binding where required.
• Coordinate domestic and international business travel arrangements, including flights, accommodation, visas, transportation, travel advances, and itineraries.
• Assist the Compliance function with company secretarial administration, vendor onboarding, office lease renewals, maintenance contracts, access systems, CCTV administration, and other operational compliance activities.
• Manage office facilities, supplies, vendor relationships, and service providers, including sourcing, negotiating, and monitoring vendor contracts.
• Liaise closely with building management regarding office maintenance, repairs, facilities management, and workplace operations.
• Ensure the office environment remains professional, organised, and fully operational, including meeting rooms, common areas, newspaper subscriptions, and office amenities.

Requirements:

• Proven experience supporting senior executives within a corporate or professional services environment.
• Excellent organisational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong planning and coordination skills with exceptional attention to detail.
• Proactive, resourceful, and able to anticipate business needs before they arise.
• Strong problem-solving skills with sound judgement and a high level of professionalism.
• Ability to maintain strict confidentiality when handling sensitive information.
• Excellent interpersonal and communication skills, with the ability to build relationships across all levels of the organisation.
• Comfortable working under pressure and meeting tight deadlines in a dynamic environment.
• Strong command of written and spoken English.
• Advanced proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

We appreciate all applications and encourage interested candidates to apply. However, kindly note that only shortlisted candidates will be contacted.