Ensign InfoSecurity Hiring! Full Time HR Generalist - Administrator in Selangor - Ricebowl

Job Summary

The HR Generalist & Administrator is responsible for managing the full spectrum of HR operations and office administration to ensure an efficient, well-run, and people-focused workplace. This role combines hands-on HR responsibilities, including employee lifecycle management, engagement, and compliance with oversight of day-to-day office and vendor operations.

Key Responsibilities

1. HR Operations

• Manage end-to-end employee lifecycle processes, including onboarding, confirmation, transfers, and offboarding.
• Maintain accurate and confidential employee records in HRIS and personnel files.
• Prepare employment letters, contracts, and HR-related documentation.
• Support payroll processing, benefits administration, and HR compliance reporting.
• Ensure HR practices align with company policies and statutory requirements. Submit HRDF grant applications, handle MDEC submissions and manage government-related documentation.
• Coordinate the Insurance registration/termination with the provider.

2. Recruitment & Onboarding

• Coordinate the recruitment process — posting, shortlisting, scheduling, and candidate communication.
• Manage onboarding and orientation programmes to ensure a seamless employee experience.
• Track recruitment metrics and maintain related reports.

3. Employee Engagement & Communications

• Plan and execute employee engagement activities, welfare initiatives, and HR events.
• Support internal communications and employee feedback channels.
• Partner with managers to promote a positive, inclusive, and collaborative culture.

4. Office Administration & Facilities

• Oversee daily office operations, supplies, and facilities upkeep.
• Liaise with building management and service vendors on maintenance, cleaning, courier, and logistics matters.
• Manage office access cards, meeting room logistics, and general workspace coordination.
• Support travel arrangements, company events, and administrative procurement processes.

5. Procurement & Vendor Management

• Source, negotiate, and manage vendors for office services and supplies.
• Track purchase requests, quotations, and invoices for HR and Admin budgets.
• Ensure service levels and cost effectiveness in vendor engagements.

6. Perform any other HR and administrative tasks assigned.

Requirements

• Diploma or Bachelor’s degree in Human Resources or related discipline.
• 2–4 years of relevant experience in HR and/or administration.
• Good knowledge of local employment regulations and HR operations.
• Proficient in Microsoft Office; familiarity with HRIS (Workday) an advantage.
• Excellent coordination, communication, and problem-solving skills.
• Independent, meticulous, and able to handle multiple priorities in a fast-paced environment.