Insidesource Hiring! Full Time Operations - Project Executive in - Ricebowl

About Insidesource Asia

Insidesource Asia is a growing workplace and project solutions company supporting multinational clients across the Asia-Pacific region. We partner with corporate real estate, workplace, and project stakeholders to deliver office, furniture, and workplace implementation projects across multiple markets.

Job Summary

The Operations & Project Executive (APAC Projects & Procurement) supports regional sales, procurement, and project delivery activities across the Asia-Pacific region. Working closely with clients, suppliers, and internal teams, the successful candidate will help ensure projects are delivered efficiently while maintaining high standards of service and operational excellence.

Essential Duties and Responsibilities:

Sales & Client Support

• Prepare quotations, proposals, presentations, and related documentation.
• Coordinate supplier pricing requests and support client communications.
• Maintain accurate sales and project records.

Procurement & Vendor Management

• Coordinate RFQs, purchase orders, and supplier communications.
• Track order status, delivery schedules, and lead times.
• Maintain vendor pricing information and procurement documentation.

Project & Operations Coordination

• Support project scheduling, documentation, and progress tracking.
• Coordinate with clients, suppliers, installers, and internal stakeholders to ensure smooth project execution.
• Assist with invoice processing, reporting, and general operational administration.

Insidesource Core Responsibilities

• Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
• Participate in All Company Meetings and Regional Town Halls.
• Embody diversity, equity, and inclusion in our Insider community and business practices.

Requirements

• Diploma or Degree in Business Administration, Operations, Supply Chain, Project Management, or a related discipline.
• 2–3 years of experience in operations coordination, procurement, project administration, or sales support.
• Strong organizational skills and attention to detail.
• Good communication and stakeholder management skills.
• Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
• Strong written and spoken English for communication with clients and suppliers across APAC.