Nova Medtech Sdn. Bhd Hiring! Office Administrator in Federal Territory, Earn up to MYR 4,000 - Ricebowl

Job Summary

Nova Medtech is seeking a dynamic, proactive, and detail-oriented Office Administrator to manage day-to-day office operations and ensure a highly efficient, organized, and professional workplace environment. This role acts as a vital link between internal teams and external stakeholders, balancing clerical precision with excellent customer service. It is an ideal position for a self-motivated individual who thrives in a fast-paced environment and enjoys supporting a collaborative team.

Key ResponsibilitiesDaily Office Operations & Facility Management

• Office Maintenance: Oversee the daily upkeep of the office environment, ensuring it remains clean, professional, and well-organized.
• Inventory Control: Monitor, track, and restock office supplies, stationery, and consumables to avoid disruptions in daily workflows.
• Equipment Upkeep: Coordinate the maintenance, servicing, and repair of standard office equipment (printers, IT hardware, communication systems).

Administrative & Team Support

• Documentation & Filing: Prepare, organize, and maintain physical and digital company records, reports, and databases.
• Correspondence Management: Manage incoming/outgoing mail, emails, packages, and phone calls, routing them appropriately.
• Data Entry: Assist with accurate data entry, basic report compilation, and updating administrative databases.
• Calendar Coordination: Support internal teams by coordinating meeting room bookings, managing calendars, and arranging appointments or basic travel schedules.

Stakeholder Relations & Customer Service

• Front Desk Excellence: Greet and assist visitors, clients, and suppliers with a professional and welcoming attitude.
• Inquiry Handling: Serve as the primary point of contact for routine inquiries, providing timely and accurate support to internal departments and external partners.

Job Requirements & QualificationsEducation & Experience

• Minimum Education: SPM / STPM, Diploma, or a Bachelor's Degree in Business Administration, Management, or a related field.
• Experience: 1–3 years of experience in office administration, administrative assistance, or front-desk management is preferred (fresh graduates with a strong drive are welcome to apply).

Technical Competencies

• Software Proficiency: Strong familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).
• Systems Knowledge: Experience with or an ability to quickly learn basic accounting software (such as SQL Accounting System) or CRM/ERP systems is highly advantageous.

Core Soft Skills

• Communication: Excellent verbal and written communication skills. Fluency in English and Bahasa Malaysia is required to coordinate with diverse local and international stakeholders.
• Organization: Exceptional time-management skills, multi-tasking abilities, and a high level of attention to detail under tight deadlines.
• Attitude: A positive, proactive, and solutions-focused mindset. Proven ability to work independently with minimal supervision while remaining a dependable team player.

Pay: RM1,500.00 - RM4,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave

Work Location: In person