KidsFirst Pte Ltd Hiring! Full Time Administrative Executive in , Earn up to SGD 3,800 - Ricebowl

Full Job Description

Job Brief

We are looking for an Admin Executive for our Early Intervention Centre

Location

8 Hong Kong Street, Singapore 059651

Working Hours

Mondays to Fridays

8:30am - 6pm

Start Date

Roles and Responsibilities:

• Provide general front desk administrative support to the therapists and teachers to ensure smooth operations in the centre.
• Maintaining therapists and teachers calendars, assisting in scheduling and rescheduling of therapy sessions and meetings
• Professional engagement with prospective clients to increase overall sales and client retention including understanding and sharing of company collaterals and brochures. Liaising with clients via phone call and WhatsApp, scheduling patient appointments, including centre billing and resolution of any scheduling or billing conflicts, and client requests and concerns.
• Maintain records and files, including centre client files, forms, paperwork and invoices on the company client management systems, Cliniko and HubSpot, etc.
• Generate client and team related reports and data based on system files and records for reporting to management.
• Keep track of clinic budgets, monthly procurement, and staff claims which include data entry, sorting of data, and basic bookkeeping.
• Assist in HR talent recruitment, onboarding, application of government work passes, etc.
• Oversee facility maintenance, including cleanliness, safety, and repairs.
• Perform other ad hoc duties as assigned and requested by management.

Other Required Skills

• Past admin experience in healthcare clinic is required.
• Experience in Cliniko or similar software will be of added advantage.
• Candidate must possess at least Diploma/Advanced/Higher/Diploma in Others or equivalent.
• Proven experience in administration role. Preschool experience valued.
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word / Excel / PowerPoint).
• Experience with invoicing and scheduling software is valued.
• Self-driven, ability to handle multiple tasks and a good team player.
• Strong attention to detail and accuracy

Job Type: Full-time

Pay: $3,400.00 - $3,800.00 per month

Benefits:

• Food provided
• Professional development

Education:

• Professional Qualification (Preferred)

Experience:

• School administration: 1 year (Preferred)

Work Location: In person