Space Executive Hiring! Full Time Team Assistant - Office Manager in - Ricebowl

Our client is a fast-growing, PE-backed technology infrastructure company headquartered in Singapore, with operations across Southeast Asia. As they scale rapidly across multiple markets, they're looking for a hands-on, operationally sharp Team Assistant / Office Manager to be the administrative backbone of their Singapore office.

This is not a traditional admin role. You'll be supporting a senior leadership team of seven across a broad remit — from board-level meeting coordination to office operations — and will be the go-to person that keeps things running behind the scenes.

What you'll be doing:

Executive & Leadership Support

• Coordinate and support board meetings, sub-committee meetings, and client visits — including preparation of minutes, presentations, and supporting materials
• Support 7 senior stakeholders across administrative needs
• Track action items and follow up on key deliverables across the leadership team

Corporate & Document Administration

• Manage document preparation and processing — letterheads, tender documents, purchase orders, invoices, and internal signoff workflows
• Liaise with external vendors and service providers on procurement and facilities matters
• Maintain accurate records and ensure timely turnaround on administrative workflows

Office & People Operations

• Oversee day-to-day office operations across the Singapore headquarters, with coordination touchpoints to the Philippines and Malaysia offices
• Manage office supplies, facilities, and vendor relationships
• Support employee onboarding and offboarding logistics
• Assist with employee engagement activities and internal initiatives as the business grows

What they're looking for:

• 3–5 years of experience in an administrative, office management, or team support role
• Prior exposure to a startup, scaleup, or fast-moving environment — this is non-negotiable
• Experience supporting multiple senior stakeholders simultaneously
• Comfortable with document-heavy administrative work (procurement docs, invoices, corporate correspondence)
• Proficiency in Mandarin is preferred