全职 Corporate Services Executive 工作, 薪水 up to MYR 2,600, Artificial Intelligence Solution Technologies Federal Territory 公司招聘中 - Ricebowl

Corporate Services Executive

Company: The Company Location: Kuala Lumpur — On-site Job Type: Full-time, Permanent Level: Executive Reports To: General Manager/COO

About The Company

The Company is a fast-growing technology firm building data and AI products for enterprise and public-sector clients across Malaysia and ASEAN. We're assembling our foundation team — the people who will set the standards and systems the company runs on as it scales. If you like building things properly from the ground up rather than inheriting someone else's mess, you'll feel at home here.

The Role

We're looking for a capable, highly organised Corporate Services Executive to keep the business running smoothly behind the scenes. This is a broad, hands-on role spanning office administration, HR operations, vendor coordination, document control, and finance and procurement support. You'll be the dependable backbone of a lean, senior team — trusted with confidential matters and given real ownership from day one.

It's an ideal role for someone who wants more scope than a typical admin position and is ready to help structure a company's operations as it grows.

What You'll Do

• Run day-to-day office administration — correspondence, filing, document control, records, supplies, and general office upkeep.
• Support HR operations: maintain employee records, coordinate onboarding, track leave and probation, and prepare employment and statutory documentation.
• Coordinate recruitment administration with external agencies — interview scheduling, candidate tracking, and offer and onboarding logistics.
• Manage vendors and procurement — purchase requisitions, supplier liaison, order tracking, invoices, and asset registers.
• Provide finance support — petty cash, expense claims, invoice tracking, and document packs for review and month-end.
• Maintain document control for policies, contracts, templates, licences, and confidential files.
• Support management with meeting logistics, travel coordination, reports, and trackers.
• Liaise with external parties — accountants, company secretary, insurers, IT vendors, and landlords.

What We're Looking For

• 3–5 years of experience in office administration, HR/admin, corporate administration, business support, or a similar role.
• Strong knowledge of Malaysian HR and statutory administration (EPF, SOCSO, EIS, PCB/MTD coordination, employment documentation, claims).
• Excellent organisation, follow-through, and attention to detail across competing priorities.
• Proficiency in Microsoft Office and comfort with digital tools and systems.
• Trustworthy and discreet with confidential and sensitive information.
• Strong written and verbal communication in Bahasa Malaysia and English.
• Proactive and resourceful — comfortable building processes in a foundation-stage environment.

Nice to Have

• Diploma or Degree in Business Administration, Management, HR, or a related field.
• Experience in a technology company, consulting firm, financial services, GLC, or startup.
• Exposure to procurement, vendor management, or office setup and facilities coordination.

Why Join Us

• Foundation-team scope — real ownership and the chance to shape how the company operates.
• Variety — a broad corporate services remit, not a narrow admin desk.
• Direct access — work closely with senior leadership in a lean team.
• Growth — a clear path to expand into operations as the company scales.

How to Apply

Submit your CV and a brief note on your relevant experience. Only shortlisted candidates will be contacted.

Pay: RM2,000.00 - RM2,600.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development
• Work from home

Work Location: In person