TT Freight Group. Sdn. Bhd. Hiring! Full Time HR Operation Executive in Selangor, Earn up to MYR 5,500 - Ricebowl

Key Responsibilities

1. Human Resource Operations

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfers, promotions, and separations.
• Maintain accurate employee records and HR databases.
• Ensure compliance with company policies and statutory requirements.
• Serve as the primary HR contact for operational employees and management.

2. Recruitment & Workforce Planning

• Coordinate recruitment activities from sourcing to onboarding.
• Manage hiring for operational and administrative positions.
• Build talent pipelines and support workforce planning initiatives.
• Participate in job fairs and recruitment campaigns.

3. Employee Relations & Discipline

• Handle employee grievances, workplace issues, and disciplinary matters.
• Conduct investigations and prepare warning letters, show-cause letters, counseling records, and investigation reports.
• Support domestic inquiries and disciplinary hearings.
• Promote positive employee relations and workplace culture.

4. Attendance & Leave Management

• Monitor attendance, absenteeism, punctuality, overtime, and leave records.
• Investigate attendance-related issues and provide recommendations.
• Coordinate attendance reporting and manpower planning support.

5. SOP Development & Process Improvement

• Develop, review, and implement SOPs for HR and operational departments.
• Conduct SOP awareness and training sessions.
• Recommend process improvements to enhance efficiency and compliance.

6. Compliance & Audit

• Ensure compliance with Employment Act 1955, Industrial Relations Act 1967, and occupational safety requirements.
• Conduct HR compliance audits and maintain audit-ready records.
• Identify and mitigate HR-related operational risks.

7. Training & Employee Development

• Coordinate employee training programs and training records.
• Conduct training needs analysis with department heads.
• Evaluate training effectiveness and employee development progress.

8. Employee Engagement

• Organize employee engagement activities and welfare initiatives.
• Monitor employee turnover trends and retention programs.
• Support initiatives to improve employee satisfaction and morale.

9. HR Administration

• Manage employee files, uniforms, access cards, company assets, accommodation records, and operational documentation.
• Liaise with government agencies, vendors, and external service providers when required.

10. Reporting & Analytics

• Prepare recruitment, headcount, turnover, attendance, disciplinary, and HR operational reports.
• Analyze HR data and provide recommendations to management.
• Maintain HR dashboards and KPI tracking reports.

11. Cross-Functional Support

• Collaborate with Operations, Fleet, Warehouse, Finance, Administration, and Management teams.
• Support manpower planning, business expansion, and continuous improvement projects.
• Perform ad hoc assignments and special projects as assigned by Management.

Requirements

Education

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Management, or related field.

Experience

• Minimum 2–5 years of HR operational experience.
• Experience in logistics, haulage, transportation, warehouse, or supply chain industries is highly preferred.
• Experience handling recruitment, employee relations, disciplinary matters, and HR compliance.

Knowledge & Skills

• Good knowledge of Malaysian Employment Act, Industrial Relations Act, and HR best practices.
• Strong recruitment and interviewing skills.
• Experience in handling disciplinary investigations and employee relations matters.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong report writing, analytical, and problem-solving skills.
• Ability to develop and implement SOPs and HR processes.

Personal Attributes

• Strong leadership and interpersonal skills.
• High level of integrity, professionalism, and accountability.
• Excellent communication and organizational skills.
• Ability to work independently and manage multiple priorities.
• Detail-oriented with strong administrative capabilities.

Key Performance Indicators (KPIs)

• Time-to-Fill Vacancies
• Employee Turnover Rate
• Attendance Compliance Rate
• Recruitment Cost Efficiency
• Discipline Case Closure Rate
• Employee Complaint Resolution Rate
• HR Audit Compliance Score
• SOP Compliance Rate
• Accuracy and Timeliness of HR Reports
• Administrative Accuracy Rate

Pay: RM4,000.00 - RM5,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion

Work Location: In person