GENIUS VISION SDN BHD Hiring! Full Time HR Assistant in Johor, Earn up to MYR 3,500 - Ricebowl

Job Summary

We are seeking a proactive, organized, and detail-oriented Human Resources Assistant to support the daily operations of the Human Resources Department. The successful candidate will play a key role in recruitment, employee relations, disciplinary matters, HR analytics, compliance, training coordination, and general HR administration. This position requires strong communication skills, analytical thinking, discretion in handling confidential information, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

1. Recruitment & Talent Acquisition

· Assist in the full recruitment cycle, including job posting, candidate sourcing, resume screening, interview scheduling, and onboarding.

· Coordinate interviews between hiring managers and candidates.

· Maintain and update candidate databases and recruitment records.

· Liaise with job portals, recruitment agencies, educational institutions, and external partners.

· Support employer branding initiatives and recruitment campaigns to attract qualified talent.

· Prepare recruitment reports and monitor hiring progress.

2. HR Analytics & Reporting

· Collect, compile, and analyse HR and operational data to monitor workforce trends and key performance indicators.

· Track recruitment effectiveness, operational efficiency, employee turnover, absenteeism, and disciplinary trends.

· Generate regular HR reports and dashboards for management review.

· Identify trends and provide recommendations to support data-driven decision-making.

· Ensure accuracy and integrity of HR databases and records.

3. Employee Onboarding & Offboarding

· Coordinate onboarding activities, including employment documentation, orientation programs, and employee induction.

· Prepare employment contracts and related documentation.

· Facilitate employee exits, including resignation, retirement, and termination processes.

· Conduct exit interviews and prepare reports on employee feedback and retention trends.

· Ensure proper clearance and handover procedures are completed.

4. HR Compliance & Policy Administration

· Assist in ensuring compliance with employment laws, labour regulations, and company policies.

· Support the development, review, and communication of HR policies and procedures.

· Maintain employee records in accordance with legal and organizational requirements.

· Assist with internal and external audits relating to HR matters.

· Support statutory compliance activities, including EPF, SOCSO, EIS, and other regulatory requirements.

5. HR Administration & Documentation

· Maintain and update employee personal files, contracts, confirmation records, and performance appraisal documentation.

· Manage attendance records, leave administration, and HR-related correspondence.

· Ensure proper filing and record-keeping of HR documents.

· Support payroll preparation by maintaining accurate employee information and records.

· Assist with general administrative duties within the HR department.

6. Training & Development Support

· Assist in identifying employee training and development needs.

· Coordinate internal and external training programs, workshops, and learning activities.

· Maintain training records and monitor employee participation.

· Evaluate training effectiveness and prepare related reports.

· Support career development and succession planning initiatives.

7. HR Systems & Database Management

· Maintain Human Resource Information Systems (HRIS) and employee databases.

· Ensure data accuracy, confidentiality, and timely updates of employee information.

· Generate reports related to workforce planning, recruitment, attendance, turnover, and disciplinary matters.

· Support digitalization and continuous improvement of HR processes and systems.

Requirements

· Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.

· Minimum 1–2 years of relevant HR experience, preferably in recruitment, employee relations, or HR administration.

· Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Requirements

• Minimum: Diploma or Bachelor Degree in Human Resource Management, Industrial Relations, Business Administration, or a related field.
• Minimum 1-2 years of relevant HR experience, preferably in logistics, transportation, manufacturing, or other operational environments.
• Strong knowledge of Malaysian Employment Act, Industrial Relations practices, and HR best practices.
• Hands-on experience in recruitment, employee relations, and disciplinary management.
• Familiarity with attendance systems, KPI administration, performance management, and HR operations.
• Strong communication, interpersonal, problem-solving, and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Experience with HRIS/HRMS systems will be an added advantage.
• Able to work independently in a fast-paced environment and manage multiple priorities.
• Willing to travel occasionally to operational sites and workshop facilities.
• Ability to communicate in Mandarin will be an added advantage.

Why Join Us?

Opportunity to support and develop a workforce of over 200 employees comprising drivers, workshop technicians, operational personnel, and office employees

Exposure to end-to-end HR operations, including talent acquisition, onboarding, industrial relations, attendance management, KPI administration, performance management, and employee development

Direct collaboration with senior management and department leaders on meaningful workforce initiatives

Opportunity to make a visible impact within a growing and stable organization

Career development and advancement opportunities as the business continues to expand

Dynamic and supportive working environment that values initiative, accountability, and continuous improvement

Medical and hospitalization coverage

Accommodation support available for suitable candidates relocating to Yong Peng, Johor

Applications are welcomed from Batu Pahat, Yong Peng, Kluang, Simpang Renggam, Johor Bahru, Kuala Lumpur, Selangor, and other locations

Ideal Candidate Profile

We are looking for an HR professional who thrives in a dynamic, fast-paced environment and enjoys working closely with people and operations on the ground. The ideal candidate is proactive, hands-on, and takes pride in building structure, discipline, and strong teamwork across a growing workforce.

You should be someone who sees HR as a key driver of business performance—not just administration—and is motivated to make a meaningful impact in a growing organization.

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave

Ability to commute/relocate:

• Yong Peng: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Human resources: 2 years (Required)

Language:

• English (Required)
• Bahasa Malaysia (Required)

Work Location: In person