Achieve Group Hiring! Full Time Executive Assistant (C-Suites) in - Ricebowl

About the Role:

Our client, a well-established multinational organisation, is seeking an experienced Executive Assistant to provide high-level support to two C-Suites within the organization.

This role requires a highly organised, proactive, and professional individual who is capable of managing complex schedules, coordinating executive-level engagements, and acting as a trusted liaison between senior management and key stakeholders. The successful candidate will play a critical role in ensuring the smooth day-to-day operations of the executive office while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities:

• Provide comprehensive executive support to the CEO and CFO.
• Manage complex calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and minutes.
• Act as a key liaison between senior management and internal/external stakeholders.
• Screen, prioritise, and manage correspondence, communications, and requests on behalf of executives.
• Track key action items and follow up with stakeholders to ensure timely completion.
• Prepare presentations, reports, and executive documentation as required.
• Support the planning and coordination of executive visits, corporate events, and management meetings.
• Maintain strict confidentiality when handling sensitive business information.
• Provide administrative and operational support to facilitate efficient decision-making and business operations.

Requirements:

• Degree in Business Administration or a related discipline.
• Ideally with more than 10 to 15 years of proven experience supporting C-suite executives, preferably within a multinational or regional business environment.
• Strong experience managing complex calendars, travel arrangements, and executive-level stakeholder engagements.
• Excellent organisational, coordination, and multitasking abilities.
• Strong interpersonal and communication skills with the ability to interact confidently across all levels of an organisation.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Proficient in Microsoft Office applications including Outlook, PowerPoint, Excel, and Word.
• Self-motivated, resourceful, and capable of working independently in a fast-paced environment.

Preferred Qualifications:

• Prior experience supporting multiple senior executives simultaneously.
• Exposure to regional or international stakeholder management.
• Ability to converse in Japanese will be advantageous to facilitate communication and coordination with Japanese-speaking stakeholders, though this is not a mandatory requirement.

How to Apply:

Interested applicants may submit their updated resume in MS Word format to: Shahul Hameed Bin Abdullah (EA Reg. No. R1657531)

For a confidential discussion, please contact: ************* / *************

Please note:

• Only shortlisted candidates will be notified.
• All applications will be handled with strict confidentiality.

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In line with PDPA requirements, please do not include your full NRIC number or full residential address in your resume.