Thomson Hospital Kota Damansara (THKD) Hiring! Full Time EXECUTIVE, PROCUREMENT in Selangor - Ricebowl

Minimum Diploma, Degree or equivalent.

Min 2 years related experience in materials management in the hospital or healthcare industry.

Records receipt of Purchase Requisitions (PR) and Purchase Orders (PO) for accuracy, completeness, and proper authorization, enters requisition data into the computer, and distributes it to appropriate personnel.

Runs tender processes, including preparation, evaluation, and supplier recommendations; develops, issues, and manages RFQ, RFP, LOI, and other tender documents. Monitors and reports on tender progress, outcomes, and KPIs.

Coordinates the end-to-end tendering process from pre-qualification to contract award. Leads and documents pre-bid meetings, site visits, and vendor queries/clarifications.

Conducts technical and commercial evaluations of vendor proposals. Prepares bid analysis reports, evaluation matrices, and recommendation summaries. Ensures all bids meet compliance, specifications, and contractual standards.

Assists in the development and maintenance of a qualified supplier database. Supports contract drafting, review, and administration post-award. Liaises with legal, finance, and technical teams to finalize procurement decisions.

Responsible for issuing Purchase Orders using the HIS system for the acquisition of materials and services, including supplies, equipment, and other asset items (POR/NPO/FPO), including issuing Purchase Orders for consignment stocks.

Obtains quotations and follows up on required information from vendors when necessary.

Communicates with Finance, Heads of Department, and vendor accounting personnel to exchange information, resolve discrepancies, and correct errors related to vendor registration. Performs a variety of clerical duties in support of the purchasing function, such as typing, duplicating, filing, answering phone calls, and ordering office supplies.

Maintains a variety of records, files, and catalogues related to the hospital’s purchasing function.

Assists the Purchasing Executive / Assistant Manager / Manager, Materials Management, in developing vendor lists, researching relevant information, and maintaining related records and files.

Revises relevant criteria in the vendor appraisal form and carries out annual vendor appraisals progressively.