Xinpal Malaysia Hiring! Full Time Admin Executive in Pulau Pinang, Earn up to MYR 5,000 - Ricebowl

Job Summary

The Admin Executive is responsible for ensuring the smooth and efficient operation of daily office administration functions. This role oversees travel arrangements, office events, document management, procurement activities, asset and facility management, expense administration, and the implementation of administrative processes and policies. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple administrative tasks in a fast-paced environment.

Key Responsibilities

• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visa applications, and travel-related support.
• Plan and execute office events, meetings, employee engagement activities, and corporate functions.
• Manage company documents, records, filing systems, and ensure proper document control and retention.
• Oversee office procurement activities, including sourcing, purchasing, inventory control, and vendor management.
• Maintain company assets and office facilities, including asset tracking, maintenance coordination, workplace safety, and office upkeep.
• Support expense administration by processing invoices, reimbursement claims, budget tracking, and payment-related documentation.
• Implement and maintain administrative processes, policies, and procedures to ensure operational efficiency and compliance.

Requirements

• Diploma or bachelor’s degree in any discipline.
• Minimum 2 years of relevant administrative or office management experience.
• Ability to communicate in Mandarin will be an added advantage to liase with internal stakeholders.
• Proficient in Microsoft Office applications.
• Strong organizational, communication, and multitasking skills.

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• How long is your notice period ?
• What is your expected salary?

Experience:

• Administrative: 2 years (Required)

Language:

• Mandarin (Required)

Work Location: In person