Vaer Industrial Hiring! Full Time Business Support Executive in Selangor - Ricebowl

Company Description Vaer Industrial is a leader in energy and automation, specializing in mechanical and electrical (M&E) system integration for clients across Southeast Asia. The company focuses on power quality, energy storage, and automation solutions that help organizations improve operational efficiency and reliability. By partnering with ABB & WEG, Vaer Industrial delivers advanced and sustainable technologies that support long-term business performance. The team is committed to innovation, environmental responsibility, and high-quality service for industrial customers. Professionals joining Vaer Industrial can expect a forward-looking environment with strong technical expertise and a focus on practical, real-world impact.

Role Summary Business Support Executive plays a critical role in ensuring the smooth daily operations of the management team. This position is responsible for providing direct administrative and operational assistance to leadership, with a strong focus on preparing commercial documents, managing records, and facilitating effective communication through precise meeting documentation.

Key Responsibilities

Quotation & Sales Support:

• Assist in drafting, generating, and formatting accurate commercial quotations and proposals.
• Compile necessary pricing data, product specifications, and relevant commercial terms to ensure quotes are dispatched promptly.
• Maintain and update quotation logs, inventory sheets, and internal tracking dashboards.

Documentation & Compliance:

• Assist in completing and filing essential business documents, including vendor registration forms, tender submissions, and compliance paperwork.
• Organize and maintain a highly systematic digital and physical filing system for easy retrieval of company records.
• Ensure all forms and documents meet internal quality standards before submission.

Meeting Coordination & Administration:

• Attend key management and operational meetings to record accurate and comprehensive meeting minutes.
• Distribute minutes to relevant team and track the progress of assigned action items.
• Provide general day-to-day administrative support to management, acting as a reliable point of contact for internal and external inquiries.

Qualifications & Requirements

Education: Must possess a bachelor’s degree in business administration, Management, or a related field. Mobility: Must possess a valid driving license (Class D) and be able to travel for business purposes as required (e.g., to attend off-site meetings, manage document submissions, or support site visits). Experience: Previous experience in an administrative, sales support, or business assistance role is highly advantageous.

Technical Skills: High proficiency in Microsoft Office and Google Workspace (specifically Excel/Sheets for managing pricing and data).

Attention to Detail: Strong organizational skills with a high degree of accuracy in data entry and document preparation.

Communication: Excellent written and verbal communication skills for drafting professional documents and capturing meeting notes clearly.