Eadess Hiring! Full Time HR - Admin Executive in Federal Territory, Earn up to MYR 4,500 - Ricebowl

The HR & Admin Executive plays a key role in ensuring smooth, accurate, and compliant payroll and HR operations for the Malaysia market. The role is responsible for end-to-end payroll administration, HRIS management, employee lifecycle administration, statutory compliance, and office administration while partnering with internal stakeholders to deliver an efficient and positive employee experience.

Key Responsibilities

• Process and verify employee claims and reimbursements, ensuring timely submission and coordination with the Finance team.
• Manage Medical Certificate (MC) e-submissions and maintain accurate records for payroll, leave administration, and audit purposes.
• Manage end-to-end monthly payroll for Malaysia, including attendance verification, salary computation, statutory deductions, payroll reconciliation, and payroll administration.
• Ensure accurate and timely statutory submissions in compliance with Malaysian employment and payroll regulations.
• Maintain accurate employee records, including new hires, confirmations, promotions, redesignations, salary adjustments, transfers, resignations, and other employment-related changes.
• Prepare HR documentation, including employment contracts, confirmation letters, promotion and redesignation letters, salary adjustment letters, resignation acceptance letters, and other HR correspondence.
• Administer and maintain employee information in the Rymnet HRIS, including payroll, attendance, leave, claims, and employee records.
• Liaise with store PICs and internal stakeholders to support payroll, attendance, documentation, and other HR administrative matters.
• Ensure payroll activities are completed accurately, confidentially, and within established timelines.
• Collaborate with the Front Office Assistant on day-to-day office administration, including facilities maintenance, vendor coordination, office purchases, and the management of office supplies, stationery, pantry items, and other workplace essentials.
• Support HR initiatives, process improvement projects, and other HR or administrative duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• Minimum 3–5 years of experience in payroll and HR administration.
• Hands-on experience managing end-to-end Malaysia payroll.
• Good knowledge of Malaysian payroll legislation, including EPF, SOCSO, EIS, PCB, the Employment Act, and other statutory requirements.
• Experience using HRIS and payroll systems; experience with Rymnet is highly preferred.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong numerical accuracy with excellent attention to detail.
• Able to manage confidential information with integrity and professionalism.
• Strong organisational and time management skills with the ability to meet strict payroll deadlines.
• Able to work independently while collaborating effectively with cross-functional teams.
• Good communication and interpersonal skills with a customer-focused and service-oriented mindset.
• Experience in office administration, facilities coordination, or vendor management is an added advantage.

Job Type: Full-time

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Additional leave
• Maternity leave
• Parental leave

Application Question(s):

• May I know what is your expected salary?
• If you are shortlisted, how long is your notice period?
• Approximately how many employees' payroll have you processed in a single payroll cycle?
• How would you rate your attention to detail on a scale of 1 (lowest) to 5 (highest)?

Experience:

• Administrative: 2 years (Required)
• Payroll: 2 years (Required)

Language:

• Mandarin (Required)

Location:

• Kuala Lumpur (Preferred)

Work Location: In person