LEMBAGA TABUNG ANGKATAN TENTERA Hiring! Full Time Executive Administration in Federal Territory - Ricebowl

Key Accountabilities:

• Executive Support to the Head of Department: Serve as the primary assistant to the Head of Department — managing the HOD's calendar, coordinating and preparing internal and external meetings (including meeting rooms, equipment, agendas, and minutes), and arranging business travel, itineraries, and accommodation.
• Correspondence & Communication: Manage the Department's incoming and outgoing correspondence, screen and relay messages, and serve as a key point of contact between the Department and internal and external stakeholders.
• Office & Operations Management: Oversee day-to-day office operations, supplies, and equipment to ensure the smooth and efficient functioning of the Department.
• Budget & Payment Processing: Monitor the Department's administrative budget, process payments to vendors and service providers, handle claims, and track expenses to ensure cost efficiency.
• Document & Records Management: Maintain administrative documents, filing systems, and records — including internal meeting notes, which may contain investment-related matters — in an organized and confidential manner.
• Reporting: Compile, format, and prepare administrative reports and presentation materials for management based on inputs provided.
• Process Improvement: Review and enhance administrative workflows, policies, and procedures to improve operational efficiency.
• Team Support: Provide support to other team members and collaborate with colleagues to achieve departmental goals.
• Confidentiality & Compliance: Protect the organization's value by keeping information confidential, comply with LTAT's rules and regulations, and undertake any additional assignments as instructed by LTAT.

Requirements

1. Minimum Diploma in Business Administration, Management, or any related field
2. A Bachelor's Degree in a relevant field is an added advantage
3. Minimum 3-5 years of relevant administrative experience, preferably in a supervisory or executive support capacity

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