Ocean Network Express Hiring! Full Time Executive Administration in Selangor - Ricebowl

The primary purpose of this position is to assist in managing day-to-day operational activities, facility maintenance and administrative workflows to ensure a smooth, productive work environment plus other task that the Management believes are within the abilities of the job jolder that fit with the Company's strategies as circumstances dictate.

Job Description:

• Oversee general office maintenance including office equipment, furniture, and lightings to ensure all are in working condition always.
• Upkeep the general office area in ensuring a clean, safe, healthy, and sustainable place to work.
• Prepare and maintain routine reports for e-file, audit where required to
• Process, check and maintain invoices records (utilities, telco, copiers)
• Manage couriers and deliveries.
• Negotiate purchase or rental of office equipment (water dispenser, pest control, carpet cleaning, etc) and fittings (other than IT related)
• Source and research vendors for either procurement or contract renewal purposes (office supplies, printing, catering, air-cond, maintenance and/or repairs, etc)
• Maintain an adequate supply of office supplies, F&B and sundries.
• Evaluate Admin vendors periodically to improve overall cost and service.
• Support Team Lead in the coordination and distribution of novelty items.
• Disseminate general information received from building or parking management to the employees.
• Supervise the work of the outsourced Cleaner.
• Manage mails and filing support.
• Respond to email enquiries
• Coordinate, plan, work with Team Lead and HR on internal office events or activities - including preparation in receiving visitors, recurring daily/weekly/monthly meal plan for breakfast, townhall, etc.
• Work with HR on any onboarding and offboarding process e.g. how to operate the office equipment, handovers, stationeries, lockers, etc.
• Welcoming guests, announcing their arrival, and ensuring they are comfortable while waiting.
• Maintaining office security by following guest check-in procedures and issuing visitor access cards.

Skills / Requirements:

• Good interpersonal, communication, planning and organizational skills.
• Proficient in written and spoken English and Google applications.
• Able to multi-skill and deliver ad-hoc tasks.
• Analytical
• Team Player
• Resourceful
• Proactive

Qualification:

Diploma / Degree (Business Management / Business Admin / Hospitality) or an equivalent combination of education, training, and experience (minimum 2 years)

Perks and benefits

• Medical Outpatient
• Insurance coverage
• Dental / Optical
• Transport allowance
• Performance Bonus
• Open culture
• Engagement Activities