Executive Assistant to Founder — Research & Implementation

About The Role

We are looking for a highly capable, resourceful, and growth-oriented individual to work directly alongside the company founder.

This is not a traditional administrative role.

You will become the founder’s right hand — helping transform ideas into execution, organizing moving parts across the business, researching new opportunities, and ensuring important initiatives do not get lost in the day-to-day operations.

The ideal candidate is someone who learns fast, thinks clearly, stays organized under pressure, and enjoys solving problems in a dynamic environment.

If you enjoy learning new things, improving systems, and helping businesses grow behind the scenes, this role may be a strong fit for you.

What Matters Most In This Role

Strong Learning Ability

You are capable of independently learning new concepts through:

• Online courses

• Videos & training materials

• Articles & research

• Business case studies

More importantly, you can identify:

• What is useful

• What is practical

• What can realistically be implemented

️ Excellent Summarization Skills

You can process large amounts of information and simplify them into actionable insights.

For example:

“Here are the 5 most important points.”
“This is what applies to our business.”
“These are the recommended next steps.”

You should be able to turn hours of learning material into concise, practical reports.

Strong Execution & Follow-Through

Learning alone is not enough.

You must also be able to:

• Coordinate implementation

• Follow up with departments

• Track progress

• Ensure ideas move into action

You help bridge the gap between ideas and execution.

Organized & Detail-Oriented

The founder manages multiple projects, ideas, and priorities simultaneously.

You will play an important role in:

• Keeping things organized

• Tracking action items

• Managing follow-ups

• Ensuring important details are not overlooked

Curious & Not Afraid To Ask Questions

You do not need to know everything from day one.

However, you must:

• Be proactive in learning

• Ask questions when unsure

• Take initiative to seek clarity and improve

A strong learning attitude is valued more than pretending to know everything.

Key Responsibilities

Research & Learning

• Research new business ideas, tools, systems, SOPs, and operational improvements

• Study online courses, training materials, and educational content

• Analyze and summarize key takeaways into simple reports

Reporting & Strategy Support

• Prepare concise reports covering:

  • Key learnings

  • Recommended implementations

  • Potential improvements

  • What is not relevant or practical

Execution & Coordination

• Follow up with different departments on implementation progress

• Coordinate tasks and ensure timelines are met

• Assist in turning discussions and ideas into actionable plans

Organization & Operations

• Help organize meetings, priorities, ideas, and schedules

• Prepare meeting notes and action items

• Improve internal workflows and SOPs where necessary

Administrative & Personal Support

• Assist with scheduling, appointments, and operational coordination

• Provide administrative and business support to the founder when required

Requirements

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role

• Minimum 2 years of driving experience with a valid driving license **

• Strong administrative, planning, and organizational abilities

• Excellent written and verbal communication skills

• Proficient in Microsoft Office, Google Workspace, and online productivity tools

• Able to multitask and adapt in a fast-paced environment

• Strong sense of responsibility, ownership, and confidentiality

• Independent, resourceful, and proactive in problem-solving

Preferred Qualifications

• Diploma or Degree in Business Administration, Management, Communications, or related fields

• Prior experience supporting founders, directors, or senior management

• Experience in operations, workflow improvement, or SOP development is a plus