SURIA VENTURE SDN. BHD. Hiring! Full Time Administration Executive (Management Support) in Selangor, Earn up to MYR 2,500 - Ricebowl

This position supports a company involved in Mechanical & Electrical emergency response and maintenance services. The successful candidate is expected to be responsive, adaptable and capable of supporting urgent operational requirements when necessary.

Key Responsibilities

• Manage and oversee the full spectrum of Human Resource and administrative functions, ensuring compliance with company policies, procedures and statutory requirements.
• Assist in the development, implementation and continuous improvement of HR policies, procedures and internal administrative processes to support operational efficiency.
• Coordinate recruitment activities, employee onboarding, personnel records, attendance monitoring, leave administration, disciplinary matters and other HR-related functions.
• Manage company certifications, registrations, licenses and permits, including monitoring validity periods, preparing supporting documentation and coordinating timely renewals with relevant authorities and agencies.
• Monitor and administer company insurance policies, including vehicle insurance, workmen compensation, group insurance and other business-related coverage to ensure continuous compliance and protection.
• Coordinate and monitor company vehicle administration, including road tax renewals, insurance renewals, maintenance schedules, servicing records, PUSPAKOM inspections and overall fleet documentation.
• Maintain proper documentation, filing systems and company records, ensuring all information is organised, accurate and readily accessible.
• Prepare, process and maintain quotations, purchase orders, invoices, claims, payment records and other business-related documentation.
• Liaise and coordinate with clients, suppliers, contractors, government agencies and internal departments on administrative, operational and compliance matters.
• Monitor office facilities, cleanliness, maintenance requirements and general workplace upkeep to ensure a safe, organised and professional working environment.
• Support management in business operations, reporting, planning and coordination of urgent operational requirements.
• Identify issues proactively, analyse situations critically and recommend practical solutions to ensure smooth business operations.
• Manage multiple priorities effectively and respond promptly to urgent matters in a fast-paced operational environment.

Requirements

• Bachelor's Degree in related field is preferred.
• Minimum 1-2 years of working experience in Administration, HR, Operations Support, Compliance or related functions.
• Proficient in Microsoft Excel, Word and Outlook.
• Experience in handling company licenses, certifications, insurance administration, procurement documentation and employee administration will be an added advantage.
• Good written and verbal communication skills in English and Bahasa Malaysia.

Ideal Candidate

• Possesses strong critical thinking, problem-solving and decision-making abilities.
• Able to work independently with minimal supervision and demonstrate a high level of ownership and accountability.
• Resourceful, proactive and capable of anticipating issues before they escalate.
• Strong attention to detail with the ability to manage multiple responsibilities simultaneously.
• Able to prioritise tasks effectively and perform well under pressure.
• Excellent communication and coordination skills when dealing with clients, suppliers, authorities and internal stakeholders.
• Comfortable working in a dynamic environment that supports emergency response and operational requirements.

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Additional leave
• Professional development

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Describe your experience handling multiple administrative functions simultaneously

Education:

• Bachelor's (Required)

Work Location: In person