INTELLICO Berhad Hiring! Full Time Secretary to MD in Selangor, Earn up to MYR 6,805.88 - Ricebowl

The Personal Secretary provides comprehensive administrative, organizational, and confidential support to senior management. The role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, arranging travel, and ensuring smooth daily operations for the executive.

Key ResponsibilitiesExecutive Support

• Manage and maintain the executive's calendar, appointments, and meetings.
• Schedule internal and external meetings, conference calls, and video conferences.
• Prepare agendas, presentations, reports, and briefing documents.
• Screen and prioritize phone calls, emails, and correspondence.
• Draft, proofread, and prepare business letters, emails, and official documents.

Administrative Management

• Maintain confidential files, records, contracts, and corporate documents.
• Organize and manage office documentation and filing systems.
• Monitor deadlines and follow up on pending tasks and commitments.
• Coordinate office supplies and administrative requirements.
• Assist with document preparation, printing, scanning, and filing.

Meeting Coordination

• Arrange meetings, board meetings, and client appointments.
• Take meeting minutes and distribute action items.
• Track follow-up actions and ensure timely completion.
• Coordinate meeting venues, refreshments, and logistics.

Travel & Event Management

• Arrange domestic and international travel, accommodation, and transportation.
• Prepare travel itineraries and expense reports.
• Coordinate corporate events, seminars, and business functions.
• Assist with visa applications and travel documentation when required.

Communication & Liaison

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Coordinate communications with clients, vendors, government agencies, and business partners.
• Handle confidential and sensitive information with professionalism.
• Ensure prompt response to inquiries and requests.

Personal Assistance

• Assist with personal appointments and schedules when required.
• Manage personal correspondence and reminders.
• Coordinate personal travel and family-related arrangements if assigned.
• Handle special projects and assignments as directed.

Requirements Education

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Management, or related field.

Experience

• Minimum 2–5 years of experience as a Personal Secretary, Executive Assistant, or Administrative Assistant.
• Experience supporting C-level executives is an advantage.

Skills & Competencies

• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with Google Workspace and online meeting platforms.
• Strong attention to detail and problem-solving skills.
• Professional appearance and interpersonal skills.

Preferred Qualifications

• Experience in corporate, IT, technology, or professional services industries.
• Knowledge of office administration and document management systems.
• Ability to work independently with minimal supervision.

Pay: RM1,453.33 - RM6,805.88 per month

Benefits:

• Cell phone reimbursement
• Dental insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person