KCK PHARMACEUTICAL INDUSTRIES SDN BHD Hiring! Full Time Account Executive in Pulau Pinang - Ricebowl

Role Description The Accounts Executive – Accounts Payable (AP) is responsible for managing and processing accounts payable transactions, ensuring timely payments to suppliers and vendors, maintaining accurate financial records, and supporting the Finance Department in daily accounting activities while ensuring compliance with company policies and accounting standards.

Key ResponsibilitiesAccounts Payable Management

• Process supplier invoices accurately and ensure timely recording in the accounting system.
• Verify invoices against supporting documents such as Purchase Orders (PO), Delivery Orders (DO), and payment approvals.
• Prepare payment vouchers and process payments through bank transfers, cheques, or other approved payment methods.
• Ensure payments are made according to agreed payment terms and company procedures.
• Monitor and maintain supplier accounts and outstanding balances.

Reconciliation

• Perform monthly supplier statement reconciliation and resolve discrepancies promptly.
• Reconcile accounts payable balances with the general ledger.
• Investigate and resolve invoice and payment-related discrepancies.

Documentation & Record Management

• Maintain proper filing and documentation of invoices, payment vouchers, and supporting documents.
• Ensure accounting records are updated, accurate, and easily retrievable for audit purposes.
• Support internal and external audits by providing the required documents and information.

Reporting & Support

• Prepare accounts payable reports, aging reports, and payment schedules when required.
• Coordinate with procurement and relevant departments regarding invoice verification and payment matters.
• Liaise with suppliers and vendors on payment status and resolve related issues.

Compliance & Process Improvement

• Ensure compliance with company policies, accounting standards, and internal controls.
• Support process improvements to enhance efficiency and accuracy in AP activities.
• Assist in ad-hoc assignments and finance-related activities when required.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1–3 years of relevant experience in Accounts Payable or Finance (fresh graduates may be considered).
• Knowledge of accounting principles and financial processes.

Skills & Competencies

• Good analytical and numerical skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Proficient in Microsoft Excel and accounting software.
• Able to work independently and meet deadlines.
• Good organizational and time management skills.