MUTIARA ETNIK SDN BHD Hiring! Full Time Operations Admin Coordinator in Selangor, Earn up to MYR 4,000 - Ricebowl

Key Responsibilities

1. Operations Administration

· Coordinate and manage day-to-day administrative functions to support FMS, RFID, Healthcare, and internal operations.

· Prepare project correspondence, project summary status, and documentation required for operational activities.

· Monitor deliverables and maintain trackers for project milestones, service level agreements (SLAs), and client reporting schedules.

· Ensure proper document filing, version control, and traceability across operational projects.

· Provide administrative support for internal coordination between technical, project, and commercial teams.

2. Documentation & Reporting

· Prepare, compile, and maintain project and operational reports for management review.

· Maintain and update delivery tracking logs, vendor performance logs, and document movement registers in compliance with ISO standards.

· Ensure proper archiving and record-keeping of correspondence, contracts, and project documents.

· Coordinate with relevant departments to ensure timely submission of all documentation required for projects, audits, or tenders.

3. ISO & Compliance Management

· Serve as ISO Coordinator for ISO 9001:2015 documentation and compliance management.

· Plan and coordinate internal and external audits; monitor corrective and preventive actions for non-conformance issues.

· Ensure ISO document control procedures are strictly followed and updated in line with policy revisions.

· Coordinate Management Review Committee (MRC) meetings and ensure related reports and action items are completed.

· Facilitate ISO training sessions and maintain records of employee participation and audit results.

4. Tender & Proposal Support

· Support the Senior Operations Executive in compiling and organizing tender and proposal submissions.

5. Office & Premises Administration

· Manage general office supplies, inventory, and stationery procurement.

· Ensure all purchases are properly documented with approved purchase requisitions (PR and purchase orders (PO).

· Support organization of internal meetings, events, and festive activities.

· Maintain a clean, organized, and functional office environment.

· Liaise with vendors and building management for facility-related matters.

6. System Integration (SI) and Assembly Administrative Support

· Provide administrative coordination for Systems Integration and Assembly business units as required.

· Support documentation control, progress reporting, and procurement documentation for project deliverables.

· Liaise with suppliers, contractors, and technical teams for document submissions, PRFs (Purchase Requisition Forms), and delivery schedules.

7. Communication & Coordination

· Facilitate communication between departments, vendors, and clients to ensure smooth project flow.

· Maintain professionalism and confidentiality in all internal and external communications.

· Assist the Head of Commercial & Operations and the Senior Operations Executive with scheduling, meeting coordination, and documentation needs.

· Record minutes of meetings and track follow-up actions for closure.

8. Cross-Support & Collaboration

· Provide assistance to the Senior Operations Executive on administrative tasks related to advertising, tender preparation, and reporting when instructed by the Head of Department (HOD) or Management.

· Offer temporary support across departments in the absence of key personnel, ensuring continuity of administrative and documentation functions.

· Support specific functions or project requirements across divisions as directed by Management, promoting teamwork and operational efficiency.

Pay: RM3,500.00 - RM4,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person