Bond Capital Partners (SG) Hiring! Full Time Administrative Assistant (with Executive support) in - Ricebowl

We are seeking a proactive and highly organized Administrative Assistant to provide administrative support and executive-level assistance to senior management. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Duties

• Manage daily office administration and ensure smooth office operations.
• Maintain filing systems, records, and company documents.
• Coordinate office supplies procurement and inventory management.
• Liaise with vendors, service providers, building management, and external stakeholders.
• Support employee onboarding, office facilities management, and company events.
• Process invoices, expense claims, and administrative documentation.
• Assist in drafting correspondence, announcements, and administrative reports.

Executive Assistant Duties

• Manage and coordinate executives' calendars, appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence, ensuring timely follow-up and response.
• Prepare meeting materials, presentations, reports, and meeting minutes.
• Coordinate internal and external meetings, including scheduling and logistics.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and ad-hoc assignments as required.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Minimum 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Administrative Executive, or similar role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and maintain confidentiality.
• Positive attitude, professional demeanor, and strong interpersonal skills.

Preferred Qualifications

• Experience supporting C-level executives or senior management.
• Familiarity with travel coordination and expense management.
• Experience in a fast-paced corporate or professional services environment.

Key Competencies

• Organization and Planning
• Communication and Stakeholder Management
• Confidentiality and Professionalism
• Time Management
• Attention to Detail
• Adaptability and Initiative