Full Time Administrative Assistant Jobs, in Geopancar Shah Alam - Ricebowl

We are looking for a reliable and detail-oriented Administrative Assistant to support our Quantity Surveying (QS) and Contracts team. This role involves handling documentation, coordination, and general office administration to ensure smooth daily operations.

• Provide administrative support to QS / Contracts team

• Prepare, print, scan, file and organise project documents

• Assist in compiling documents for progress claims, tenders, and reports

• Maintain proper filing system (physical and digital)

• Answer and direct incoming phone calls professionally

• Liaise with site staff, subcontractors, and suppliers on documentation matters

• Track and follow up on submissions and approvals

• Perform general office administrative duties as required

• Assist with other general administrative tasks such as authority and utility submissions

• Minimum SPM / Diploma in Administration or related field

• 1–3 years of administrative experience (construction industry is an advantage)

• Proficient in Microsoft Office (Word, Excel, PDF handling)

• Good organisational skills and attention to detail

• Able to multitask and work in a fast-paced environment

• Good communication skills (English & Bahasa Malaysia)

• Responsible, reliable, and able to follow instructions

• Experience supporting QS / construction / contracts team

• Familiar with document control processes

• Experience handling progress claim documentation

• Stable and growing company

• Exposure to construction and contract administration

• Supportive team environment