Chance Air-Cond Sales And Service Hiring! Full Time Operations - Service Admin (Data - Compliance) in Federal Territory - Ricebowl

Detail-Oriented Admin Executive | Manage operations, quality audits, technical reports, and corporate payment collections.

Location

Puchong, Selangor, Malaysia

Eligibility

Open to candidates currently based in Malaysia and legally authorised to work in Malaysia.

Objective:

To manage administrative service scheduling, ensure corporate contract compliance (Banks), verify technical quality audit data, and execute timely payment collections for the technical team.

Key Responsibilities:

1. Compliance Monitoring: Review and cross-verify that all technician findings, check sheets, and service logs are accurately inputted into the Company OS daily.
2. Quality Audit: Methodically inspect "Site Exit Photos" and technical service reports submitted by field teams to ensure documents match client contract requirements before digital archiving.
3. Paperwork Mastery: Take full ownership of the daily paperwork trail. Ensure all service sheets from technicians are collected, cleaned up of errors, prepared, followed up on, and filed daily without backlog.
4. Payment Collection: Monitor outstanding invoices and statement of accounts (SOA). Conduct professional, systematic follow-ups with corporate finance departments to secure payment collections before the due date.

Requirements:

1. Obsessive Attention to Detail: A natural ability to spot typos, blank fields, missing signatures, or data discrepancies in photos and written reports.
2. High Routine Tolerance: Comfortable handling repetitive, highly structured administrative workflows, invoicing data entry, and digital filing day in and day out.
3. Basic Technical Awareness: A basic understanding of air-conditioning components or general maintenance terms is a major plus (to assist in verifying report accuracy).
4. Digital Literacy: High proficiency in navigating Company OS, cloud storage organization, Microsoft Excel/Word, and maintaining clean digital audit trails.
5. Ideal Background: Experience as a junior admin assistant, data entry clerk, document controller, or junior accounts clerk.