Millennium Technology Services Hiring! Full Time Project Administrator - Project Coordinator – Cost - Reporting in Johor - Ricebowl

Project Administrator / Project Coordinator – Cost & Reporting

Location: Johor Bahru, Malaysia

Employment Type: 12-Month Renewable Contract

Travel Requirement: May be required to travel to Singapore approximately 1–2 days per week, depending on project needs

About the Role

We are looking for a detail-oriented and organised Project Administrator / Project Coordinator to support project cost tracking, expense monitoring, reporting and administrative coordination for regional IT infrastructure projects.

This is not a hands-on engineering role. The successful candidate should be comfortable working with numbers, maintaining Excel trackers, monitoring project expenses, checking cost balances, supporting documentation, and coordinating with internal teams, project managers, finance and vendors.

The role will be primarily based in Johor Bahru, with possible travel to Singapore approximately one to two days per week when required.

Key Responsibilities

• Support project managers with project administration, coordination and reporting activities.
• Track project expenses, cost balances, purchase orders, invoices, claims and related project costs.
• Maintain accurate Excel trackers for project budget, spending, balance, forecast and status updates.
• Assist in preparing project cost reports, status updates and management summaries.
• Coordinate with internal teams, finance, vendors and stakeholders to follow up on outstanding items.
• Monitor project documentation, approvals, claims, invoices and supporting documents.
• Ensure project records are properly maintained, updated and easy to retrieve.
• Support meeting coordination, minutes taking, action tracking and follow-up.
• Highlight discrepancies, pending approvals, missing documents or potential cost overruns.
• Assist in project timeline tracking and ensure administrative deliverables are completed on time.
• Provide general PMO / project admin support as required.

Requirements

• Diploma or Degree in Business Administration, Accounting, Finance, Project Management, IT, or a related discipline.
• At least 2–4 years of experience in project administration, project coordination, PMO support, finance administration, cost tracking or operations support.
• Strong Excel skills, including good working knowledge of formulas, tables, filtering, sorting and cost trackers.
• Comfortable working with numbers, expenses, balances, invoices and reports.
• Good attention to detail and accuracy in documentation and reporting.
• Able to follow up closely with different stakeholders and ensure pending items are closed.
• Good communication and coordination skills.
• Organised, responsible and able to manage multiple tasks at the same time.
• Able to work independently and support project teams in a fast-paced environment.
• Based in Johor Bahru or willing to work primarily from Johor Bahru.
• Comfortable travelling to Singapore approximately one to two days per week when required.

Preferred Experience

• Experience supporting IT, infrastructure, technology, systems integration or vendor-driven projects will be an advantage.
• Experience with project cost tracking, PO / invoice coordination, budget reports or financial administration will be highly preferred.
• Prior PMO, project admin, finance admin, sales support or operations coordination experience will be useful.
• Basic understanding of project lifecycle, milestone tracking and stakeholder follow-up will be an advantage.

Candidate Profile

This role is suitable for someone who is:

• Good with Excel and numbers
• Careful and accurate with project cost details
• Able to track expenses, balances and documentation
• Strong in follow-up and coordination
• Comfortable supporting project managers and finance teams
• Interested in building a career in project administration, PMO or project coordination

How to Apply

Interested candidates may submit their updated CV together with the following details:

• Current and expected salary
• Notice period
• Current location
• Nationality
• Experience with Excel, cost tracking, PO / invoice tracking or project reporting
• Availability to work in Johor Bahru
• Comfort with travelling to Singapore when required