MODEC Offshore Production Systems (Singapore) / Offshore Frontier Solutions Hiring! Full Time Receptionist in Federal Territory - Ricebowl

OFS Malaysia is a subsidiary of Offshore Frontier Solutions Pte. Ltd. (OFS), a MODEC Group company in Malaysia. Being part of Modec means being the protagonist of a challenging career and being in touch with the latest deep-water production systems, knowing that your career begins in Malaysia, but your talent can take you anywhere in the world.

If you want to be one of the greatest in the market, this is your opportunity!

We are currently looking for talented individuals to join us for below role

Receptionist

We are currently based at KL Eco City, Malaysia.

• Front of House (FOH)
• Maintain a tidy, organized reception and FOH area.
• Greet visitors and employees professionally; assist with queries and requests.
• Notify the host upon visitor arrival and ensure visitors are escorted to their destination.
• Maintain accurate visitor logs and Lost & Found records.
• Housekeep FOH meeting rooms: ensure dongles/adapters, marker pens, flipcharts, and clean whiteboards.
• Communications and coordination
• Answer and direct incoming phone calls promptly and professionally.
• Coordinate with departments and vendors via Teams/Outlook for service requests.
• Attendance and reporting
• Assist in generating attendance reports; ensure data accuracy and timely submission.
• Mail and courier management
• Open mailbox promptly and sort/distribute mail at the mailroom.
• Receive hand-delivered couriers and registered mail; notify recipients promptly.
• Arrange local and international couriers as needed; track and account for shipments.
• Office supplies and procurement
• Stock take and manage end-to-end procurement for office operations, including stationery, first-aid supplies, access cards, and dry pantry items.
• Maintain inventory records and re-order thresholds; liaise with vendors for timely delivery.
• Permits
• Handle work permits and lift permits: prepare, submit, track approvals, coordinate with landlord/contractors, and file documents per building procedures.
• Utilities and billing
• Handle utilities billing related to aircond extensions and water: verify charges, obtain approvals per LoA, submit for payment, and maintain audit-ready records.
• Compliance and records
• Maintain daily logs, checklists, and filing; ensure accuracy and confidentiality.