Sometime By Asian Designers Hiring! Full Time Administrative Executive in Selangor, Earn up to MYR 3,000 - Ricebowl

Job Summary

The Administrative Executive is responsible for ensuring the smooth and efficient day-to-day operations of the company’s premises and administrative functions. This includes overseeing building facilities, managing maintenance and repair works, coordinating with vendors, and ensuring office supplies, utilities, and company assets are properly maintained and adequately replenished. The role also provides administrative and operational support across departments to ensure overall workplace efficiency.

Key Responsibilities

1. Building & Facilities Management

• Oversee the overall upkeep and maintenance of office premises, ensuring cleanliness, safety, and operational functionality.
• Coordinate with building management, contractors, and service providers for repairs, inspections, and scheduled maintenance.
• Monitor utilities, air-conditioning, lighting, and other essential systems to ensure smooth operations.
• Manage tenancy-related matters, including communication with landlords or property management offices.

2. Office Supplies & Asset Management

• Source, purchase, and monitor office supplies, pantry items, and stationery to maintain optimal stock levels.
• Manage the procurement of equipment, furniture, and operational assets as required.
• Maintain accurate and up-to-date inventory records of all company assets.

3. Vendor & Service Coordination

• Liaise with external vendors and service providers (e.g., cleaning, security, courier, IT support).
• Obtain quotations, prepare cost comparison summaries, and ensure timely delivery and payment processing.
• Review, monitor, and manage service agreements, renewals, and vendor performance.

4. Administrative Support

• Assist in organizing company events, meetings, and travel arrangements.
• Manage incoming and outgoing mail, courier services, and general correspondence.
• Maintain proper documentation, filing systems, and administrative records.
• Provide administrative support to the Senior Finance Manager and management team as required.

5. Compliance & Safety

• Ensure compliance with statutory and building requirements (e.g., fire safety, insurance, licenses).
• Maintain proper documentation for safety audits and building inspections.

Job Requirements

• Diploma or Degree in Business Administration, Management, or a related field.
• At least 1 year of relevant experience in administration or facilities management.
• Strong organizational, multitasking, and time management skills.
• Proactive, resourceful, and hands-on in problem-solving.
• Good communication and negotiation skills when dealing with vendors and building management.
• Able to work independently with minimal supervision.
• Possession of own transport is an added advantage.

Job Type: Full-time

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave

Application Question(s):

• Why do you like about the job?
• Why are you leaving current/last job?
• What is your Current Salary and what is your Expected Salary?

Work Location: In person