AIA Digital+ Hiring! Full Time Analyst, Administration Management in Federal Territory - Ricebowl

Front Desk Management

• Act as the first point of contact, delivering a professional and positive workplace experience to visitors and employees.
• Own and manage day-to-day front desk operations, including handling enquiries and directing requests appropriately.
• Maintain a well-organized, presentable, and professional front desk environment at all times.
• Manage visitor coordination processes, including registration and basic access handling.
• Ensure smooth daily front desk operations with minimal supervision.

Administrative Support

• Own and execute purchase-to-pay processes for the Administration team, including end-to-end tracking of purchase requisitions, purchase orders, invoice processing, and payment documentation.
• Ensure compliance with company procurement policies and maintain accurate records for audit and reporting purposes.
• Liaise with vendors and internal stakeholders to resolve purchase-related issues and support timely processing.
• Provide administrative support including documentation, record management, and data tracking.
• Coordinate travel management processes, including handling requests, documentation, and follow-ups.
• Manage office supplies and inventory, including monitoring stock levels and coordinating replenishment.
• Support meeting room coordination and office scheduling activities.
• Assist in ensuring smooth day-to-day office operations and internal coordination.

Office Coordination & Workplace Support

• Coordinate deliveries, logistics, and internal office request.
• Support workplace-related activities to ensure a smooth and efficient office environment.
• Assist in organizing internal activities or small-scale events when require.
• Act as a coordination point for basic operational matters across team.

Ad Hoc Duties

• Perform administrative and coordination tasks as assigned by the supervisor.
• Support continuous improvement of administrative processes when require.

Requirements

• Bachelor’s Degree in Business Administration or related field.
• Fresh graduate or up to 1 year of relevant experience.
• Good command of English with clear written and verbal communication.
• Comfortable working in a front-facing, first point of contact role.
• Proficient in Microsoft Office application.
• Presentable, professional, and service-oriented.
• Strong organizational skills and attention to detail.
• Proactive, responsible, and able to work independently.

Additional Information

• This role requires full-time on-site presence.
• The role is primarily based at the front desk as part of daily operations.
• Suitable for fresh graduates seeking to build a career in office administration and operations.