Medisafe Technologies Hiring! Full Time Executive, Procurement - Planner in Selangor, Earn up to MYR 4,000 - Ricebowl

The Executive, Procurement & Planner is responsible for end-to-end procurement activities and production/material planning at Medisafe Technologies Sdn Bhd. This role ensures the timely sourcing, purchasing, and availability of raw materials, components, consumables, and indirect goods required to support uninterrupted manufacturing operations. Working within a medical device manufacturing environment, the role holder is expected to comply with ISO 13485, GMP requirements, and all applicable regulatory standards set by the Medical Device Authority (MDA) Malaysia.

A. Procurement & Purchasing

• Execute the end-to-end procurement process including raising Purchase Requisitions (PR), obtaining quotations, issuing Purchase Orders (PO), and following up on deliveries.
• Source and evaluate suppliers for raw materials, packaging materials, consumables, spare parts, and indirect goods.
• Negotiate pricing, payment terms, and delivery conditions with suppliers to achieve cost efficiency without compromising quality.
• Maintain and update the Approved Vendor List (AVL) and Approved Supplier List (ASL) in compliance with ISO 13485 requirements.
• Coordinate with the Finance team on invoice processing, payment terms, and purchase budget tracking.
• Manage supplier relationships and performance, escalating issues as necessary to the SCM Manager.

B. Material & Production Planning

• Develop and maintain weekly and monthly material requirements plans (MRP) aligned to the production schedule.
• Coordinate with the Production team to understand capacity utilisation and demand forecasts.
• Ensure adequate stock levels of critical raw materials and components to prevent production stoppages.
• Monitor and update production schedules in response to customer orders, material availability, or capacity changes.
• Identify and resolve supply-demand gaps through expediting, re-scheduling, or alternative sourcing.

C. Inventory Management

• Monitor inventory levels to ensure optimal stock — avoiding both excess holding and shortfalls.
• Conduct periodic physical stock counts and reconcile discrepancies against system records.
• Manage reorder points, safety stock levels, and minimum order quantities for all managed items.
• Minimise stock obsolescence through proactive planning and material rotation (FIFO).
• Maintain accurate inventory records in the ERP/inventory management system.

D. Supplier & Quality Coordination

• Coordinate with the QARA department on incoming material inspections, non-conformance reports (NCR), and supplier CAPA.
• Manage Goods Received Notes (GRN) and ensure all deliveries are inspected and documented prior to acceptance.
• Facilitate periodic supplier audits and performance evaluations in collaboration with QARA.
• Follow up on material rejections and arrange for returns, replacements, or credit notes with suppliers.

E. Compliance & Documentation

• Ensure all procurement and planning activities comply with MTSB's SOPs, ISO 13485, GMP, and MDA regulations.
• Maintain complete, accurate, and audit-ready documentation for all purchase transactions, supplier records, and planning outputs.
• Support internal and external quality audits by providing required procurement and planning records.
• Raise and manage Material Deviation Requests (MDR) or concessions where applicable.

F. Reporting & Continuous Improvement

• Prepare and submit procurement and planning reports to the SCM Manager — including PO status, delivery performance, cost savings, and inventory aging.
• Identify process inefficiencies in procurement or planning workflows and propose improvements.
• Support the SCM department in ERP system maintenance and master data accuracy in future.

Education

Diploma or Bachelor's Degree in Supply Chain Management, Business Administration, Engineering, Science, or related field

Experience

Minimum 2–3 years in procurement, purchasing, or production planning; experience in a medical device, pharmaceutical, or regulated manufacturing environment is an advantage

Technical Skills

Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP systems (e.g. SAP, Oracle, or similar); familiarity with MRP concepts is preferred

Language

Proficient in Bahasa Malaysia and English (written and spoken); Mandarin is an added advantage for supplier communication

Key Competencies

Strong negotiation and analytical skills; attention to detail; ability to multitask and work under pressure; good supplier relationship management; proactive and solutions-oriented

Regulatory Awareness

Familiarity with ISO 13485, GMP, and MDA (Medical Device Authority) procurement requirements is highly desirable

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person