- Singapore
Ang Mo Kio – Thye Hua Kwan Hospital Hiring! Full Time Operations Administrative Executive in - Ricebowl
Operations Administrative Executive
Ang Mo Kio – Thye Hua Kwan Hospital
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Job Description
Responsibilities
Job was advertised on : Jun 12, 2026
Job Purpose
To participate in the execution of strategic objectives to support the business & operations of the hospital; and to drive continuous improvement initiatives.
Responsibilities
1. Operations Administration
§ Track budgets across the various units, prepare month end budget and spending reports to present to Director of Operations on the 1st week of the month.
§ Ensure proper documentation compliance, filing, and record management in department’s physical and e-documents.
§ Raise ePR for procurement request and record accordingly.
§ Process incoming invoices.
§ Track department KPIs and project timelines.
§ Maintain and update department staff leave calendar.
§ Assist in receiving exit clearance form and staff access card, and process accordingly.
§ Undertake any other ad hoc duties and responsibilities as assigned by the department or reporting officer.
2. Office Administration
§ Manage and operate office franking machine, including preparing and dispatching outgoing mail and monthly reports to Finance and SingPost.
§ Monitor pantry supplies and coordinate the replenishment of pantry consumables such as sugar, creamer, coffee, tea, and related items.
§ Track staff pantry budget.
§ Oversee cleanliness and maintenance of office pantry and refrigerator.
§ Prepare office stationery inventory list. Monitor office stationery inventory and arrange for timely reordering of office supplies.
§ Handle Conference Room keys (sign in/sign out).
§ Plan department welfare events.
§ Undertake any other ad hoc duties and responsibilities as assigned by the department or reporting.
Requirements
§ Minimum Diploma. Preferably degree in BA or any other relevant field.
§ Proficient with taking minutes, using Microsoft word and excel.
§ Speaks good English
§ Excellent Interpersonal / Communication skills
§ Great Initiative and Team Player
§ Good Time Management and Prioritization.
§ Sense of Urgency
§ Hands-on ability.
We regret that only shortlisted candidates will be notified.
Job Functions
:Operations
Job Type
:Permanent
Location
:Singapore
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