MARS CONSULTING PTE. LTD. Hiring! Full Time Executive Assistant - Administration Executive in , Earn up to SGD 5,000 - Ricebowl

About Us

We are a fast-growing AI and digital infrastructure company headquartered in Singapore, serving clients and partners across Asia and other international markets.

As our global headquarters continues to expand, we are looking for a capable and proactive Executive Assistant & Administration Executive to support senior management and contribute to the smooth operation of our regional business activities.

This role offers the opportunity to work closely with senior leaders, coordinate cross-border business activities, and participate in a wide range of corporate projects, events, and operational initiatives.

Key Responsibilities

1. Executive Support

• Support senior management with daily administrative and coordination tasks

• Arrange business travel, including flights, hotels, transportation, visas, and itineraries

• Coordinate meetings, business visits, and management schedules

• Handle ad-hoc assignments and confidential matters when required

2. Office Administration

• Support day-to-day office operations and administration

• Coordinate office setup, maintenance, renovation, and facility-related matters

• Liaise with landlords, building management, contractors, and service providers

• Ensure smooth operation of office facilities and working environment

3. Procurement & Vendor Management

• Source, compare, and coordinate suppliers and service providers

• Support procurement activities and vendor negotiations

• Track quotations, contracts, invoices, and service delivery

• Maintain positive relationships with external vendors and partners

4. Claims & Internal Applications

• Process employee claims, reimbursements, and payment requests

• Support internal approval workflows and administrative applications

• Maintain proper records and supporting documentation

• Follow up on approvals and ensure timely processing

5. Event & Corporate Support

• Coordinate company events, exhibitions, conferences, meetings, and business visits

• Support logistics, venue arrangements, registrations, and event execution

• Assist with corporate activities and special projects assigned by management

Requirements

• Diploma or Degree in any discipline

• Minimum 3 years of relevant experience in administration, executive support, office management, operations, or related functions

• Strong coordination and multitasking abilities

• Able to work independently in a fast-paced environment

• Proactive, resourceful, and detail-oriented

• Strong sense of ownership and responsibility

• Experience supporting senior management will be an advantage