THE HUT LIMITED Hiring! Full Time Administrative Executive in Central Region (Singapore), Earn up to SGD 2,700 - Ricebowl

At The Hut Limited, we create an environment where children and youth from Kindergarten 1 to Secondary 5, especially those from lower-resourced backgrounds are empowered to redefine their potential. As a registered IPC-status charity, our organisation is built by the mission of Honouring Dreams, Unleashing Potential, Transforming Lives. Our vibrant Marine Parade drop-in centre is located at the first floor of a HDB block and provides a safe and nurturing environment where young people can learn, grow and build meaningful relationships. Through our curated programmes, we support children and youth to develop in five key domains: Growth Mindset, Positive Identity, Positive Values, Positive Belonging and Self-Management.

General Administration

• Oversee day-to-day office operations, including managing phone and e-mail correspondence, mailbox and walk-in enquiries.
• Maintain electronic and physical filing systems, ensuring confidentiality and accuracy.
• Draft internal and external communications, reports and official documents.
• Attend meetings and record accurate minutes.
• Manage the organisation’s website and listings on other platforms.
• Oversee cleaning vendor.
• Support Executive Director in preparing annual report.
• Track key deadlines for the organisation.

Finance Support

• Ensure timely payments to vendors.
• Liaise with outsourced bookkeeper for payments and accounts reconciliations.
• Monitor monthly expenditure of programmes and office and update Executive Director on utilisation.

Fundraising and Donor Administration

• Support fundraising functions, including overseeing fundraising platforms, maintaining accurate donor and donation records.
• Generate and issue donation receipts and reports.
• Draft grant applications.
• Oversee in-kind donations.
• Administer a grant for student attendance and oversee any distributions.

Inventory & Office Operations

• Oversee office supplies, pantry supplies, centre supplies, volunteer snacks and drinks.
• Ensure a safe and well-maintained office and centre environment in compliance with health and safety regulations.
• Liaise with contractors and service providers for repairs, maintenance and upgrades.
• Schedule and oversee routine maintenance activities, such as cleaning, electrical and fire inspections.
• Oversee and update the external noticeboards.

Programmes and Event Support

• Rotate for drop-in duty.
• Provide support to colleagues in preparing programme and event logistics.
• Support Executive Director in planning team-bonding activities.

Other Duties

• Provide administrative support to the organisation.
• Undertake any other reasonable ad hoc duties as assigned.

Qualifications & Experience

• Diploma or Degree in Business Administration, or a related field.
• 2-3 years of administrative experience, ideally within the non-profit, charity or social services sector.

Skills & Competencies

• Genuine passion for developing children and youth, unleashing their unique potential.
• Strong organisational and time-management skills, with the ability to handle multiple responsibilities effectively.
• Takes initiative, prioritise tasks and work independently with minimal supervision.
• Ability to work independently and effectively aspart of a small and collaborative team.
• Receptive to guidance, feedback and continuous learning.
• Excellent written and verbal communication skills.
• A proactive problem-solver with strong attention to detail.
• Strong interpersonal skills, professionalism and sound judgment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Please note, only shortlisted applicants will be contacted for an interview.