Pierre Fabre Laboratories Hiring! Full Time Executive Assistant in - Ricebowl

GENERAL DUTIES AND RESPONSIBILITIES

Provide high-level executive and administrative support to the APAC Regional Business Director, ensuring the efficient day-to-day management of regional operations and strategic priorities.

1. Executive & Administrative Support

• Provide comprehensive executive assistance, including complex calendar management, scheduling of internal and external meetings across multiple time zones, and prioritization of appointments.
• Prepare, review, and edit correspondence, reports, presentations, and meeting materials for senior leadership forums.
• Act as a trusted gatekeeper to support effective time management and decision-making for the APAC Regional Business Director.

2. Project Management & Initiative Support

• Provide project management support for regional projects and strategic initiatives, including planning, coordination, progress tracking, and follow-up on risks and dependencies.
• Track deliverables, milestones, and action items to ensure timely execution across regions and functions.
• Support governance routines such as project reviews, status reporting, and leadership updates.

3. Travel & Logistics Management

• Coordinate domestic and international travel arrangements, including flights, accommodation, visas (if applicable), and detailed itineraries.
• Support logistics for leadership meetings, regional reviews, and offsites.

4. Stakeholder & Communication Management

• Act as a key liaison between the APAC Regional Business Director and internal stakeholders (HR, Finance, Marketing, Commercial teams) as well as external partners, vendors, and agencies.
• Manage external communication and public relations–related coordination when required, in alignment with corporate communication guidelines.

5. Confidentiality & Information Management

• Manage highly confidential and sensitive business information with discretion and professionalism.
• Organize and maintain structured filing systems (digital and physical) to ensure easy access to documents and records.

6. Team & Event Support

• Contribute to team engagement activities, leadership meetings, and regional events as needed.
• Perform other tasks and responsibilities as assigned by the APAC Regional Business Director.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 10 years of experience as an Executive Assistant or in a similar senior administrative role, preferably supporting regional or senior executives.
• Experience in project management, working in a multinational or regional APAC environment is an advantage.
• Excellent organizational and prioritization skills in a fast-paced, multi-country environment.
• Proactive, solution-oriented mindset with the ability to anticipate executive needs.
• Ability to work independently while collaborating effectively across functions and cultures
• High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and relevant collaboration tools.
• Excellent written and verbal communication skills.
• Strong time management and multitasking abilities.
• Professional interpersonal skills with the ability to interact confidently at all levels.
• Fluency in English is required; additional APAC languages are an advantage.