- Orange Grove Road Tanglin Central Region (Singapore) Singapore
CLUB 21 SINGAPORE (PART OF THE COMO GROUP) Hiring! Part Time Admin Assistant in Central Region (Singapore), Earn up to SGD 14 - Ricebowl
Admin Assistant
CLUB 21 SINGAPORE (PART OF THE COMO GROUP)
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Job Description
Responsibilities
Job Summary
Admin Support Executive will be responsible for supporting end-to-end product development and production operations. This role oversees invoicing, credit note management, and payment follow-ups to vendors while maintaining accurate cost tracking for development and production. This position will also support production coordination, including shipment documentation checks, landed cost tracking for margin analysis, and liaising with internal teams and external vendors to ensure smooth workflow from development stage through purchase order fulfilment and shipment readiness.
Duties & Responsibilities
Finance & Admin
Oversee the invoicing process, including issuing of manual invoices
Manage the issuance of credit notes and handle billing discrepancies
Support the finance function with basic bookkeeping or reconciliation tasks related to production costs
Liaise with local forwarder for shipping quote and co-ordinate with supplier on shipping advise on shipping mode by air, sea, and courier.
Prepare commercial shipping invoice and packing list to our regional-Thailand, Malaysia, Taiwan and Como Hotels-Overseas.
Production Department
Courier support - prepare packages to vendors, keep track of courier costs
Studio support - when necessary, help with sample steam / studio prep.
At development stage - to oversee prompt invoice payments and keep a tracker for each brand with respective development costs.
Purchase Order stage – Admin Support Executive to follow up with payments. Cross check Packing lists & Commercial invoices against purchase orders.
Give the go ahead for shipment
Requirements:
Min diploma or at least 3 years relevant working experience as an Office Admin Support
Pleasant & friendly disposition
Good phone etiquette and excellent organizational and time management skills
Attentive to details and strong following up ability
Proficiency in MS Office
Admin Support Executive will be responsible for supporting end-to-end product development and production operations. This role oversees invoicing, credit note management, and payment follow-ups to vendors while maintaining accurate cost tracking for development and production. This position will also support production coordination, including shipment documentation checks, landed cost tracking for margin analysis, and liaising with internal teams and external vendors to ensure smooth workflow from development stage through purchase order fulfilment and shipment readiness.
Duties & Responsibilities
Finance & Admin
Oversee the invoicing process, including issuing of manual invoices
Manage the issuance of credit notes and handle billing discrepancies
Support the finance function with basic bookkeeping or reconciliation tasks related to production costs
Liaise with local forwarder for shipping quote and co-ordinate with supplier on shipping advise on shipping mode by air, sea, and courier.
Prepare commercial shipping invoice and packing list to our regional-Thailand, Malaysia, Taiwan and Como Hotels-Overseas.
Production Department
Courier support - prepare packages to vendors, keep track of courier costs
Studio support - when necessary, help with sample steam / studio prep.
At development stage - to oversee prompt invoice payments and keep a tracker for each brand with respective development costs.
Purchase Order stage – Admin Support Executive to follow up with payments. Cross check Packing lists & Commercial invoices against purchase orders.
Give the go ahead for shipment
Requirements:
Min diploma or at least 3 years relevant working experience as an Office Admin Support
Pleasant & friendly disposition
Good phone etiquette and excellent organizational and time management skills
Attentive to details and strong following up ability
Proficiency in MS Office
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