AI Associates Hiring! Full Time Senior Project Executive in Federal Territory, Earn up to MYR 5,000 - Ricebowl

The Senior Project Executive is responsible for overseeing and coordinating interior design and fit-out projects from pre-construction through project completion. The role acts as a key liaison between clients, consultants, designers, contractors, suppliers, and internal teams to ensure projects are delivered on time, within budget, and in accordance with quality, safety, and company standards.

The ideal candidate should possess strong project coordination skills, technical knowledge of interior fit-out works, excellent stakeholder management abilities, and experience managing multiple projects simultaneously.

Key Responsibilities

1. Project Planning & Coordination

• Coordinate and manage interior design and fit-out projects from commencement to handover.
• Develop project schedules, work programs, and monitor project progress.
• Ensure project milestones and deliverables are achieved according to timeline.
• Coordinate with design, procurement, and construction teams to ensure smooth project execution.
• Organize and lead project meetings, site meetings, and progress reviews.

2. Client & Stakeholder Management

• Serve as the primary point of contact for clients during project execution.
• Manage communication between clients, consultants, contractors, suppliers, and internal teams.
• Address project issues, variations, and client concerns promptly and professionally.
• Maintain strong client relationships and support business retention efforts.

3. Site Management & Supervision

• Conduct regular site inspections to monitor project progress and workmanship quality.
• Ensure construction activities comply with approved drawings, specifications, and project requirements.
• Coordinate site activities with contractors and subcontractors.
• Monitor site safety practices and compliance with local regulations.

4. Contract & Commercial Administration

• Assist in reviewing contracts, quotations, and project documentation.
• Monitor project budgets, expenditures, and variation orders.
• Track project costs and identify potential budget overruns.
• Verify contractor claims, progress payments, and completion certifications.

5. Quality Assurance

• Ensure project works meet company quality standards and client expectations.
• Conduct inspections and snagging exercises before project handover.
• Monitor rectification works and defect liability matters.
• Ensure proper project documentation and records are maintained.

6. Reporting & Documentation

• Prepare weekly and monthly project status reports.
• Maintain project schedules, meeting minutes, and progress records.
• Track project risks, issues, and mitigation actions.
• Ensure accurate filing of project-related documents.

7. Team Collaboration

• Work closely with designers, quantity surveyors, procurement teams, and site personnel.
• Mentor and guide junior project executives and coordinators.
• Support continuous improvement initiatives within the project management team.

Requirements:

• Bachelor's Degree or Diploma in Interior Design, Architecture, Construction Management, Building Technology, Engineering, Project Management, or related disciplines.
• Minimum 5–8 years of experience in project management, interior fit-out, design-and-build, or construction projects.
• Proven experience managing commercial offices, hospitality, retail, F&B, healthcare, residential, or mixed-use projects.
• Experience handling projects from design development through completion and handover.
• Strong understanding of interior fit-out methodologies, materials, and construction processes.
• Familiarity with project scheduling and planning tools.
• Knowledge of local building regulations, authority requirements, and safety standards.
• Ability to interpret construction drawings, specifications, and contracts.
• Strong project coordination and organizational skills.
• Excellent communication and stakeholder management abilities.
• Strong problem-solving and decision-making skills.
• Ability to manage multiple projects under tight deadlines.
• Commercial awareness and budget management capability.
• High attention to detail and quality standards.
• Proactive, accountable, and results-oriented mindset.
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Microsoft Project or equivalent scheduling software.
• AutoCAD and PDF markup tools.
• Knowledge of BIM/Revit is an advantage.

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person