Trans Elite Group Hiring! Full Time Rental Operation Coordinator (Admin Support) in Selangor - Ricebowl

Position: Admin Executive / Assistant (Rental Support)

Are you an organized and detail-oriented individual looking for an administrative role? We are looking for an Admin Executive / Admin Assistant to support our Rental Department. If you enjoy coordinating tasks, handling documentation, and ensuring smooth operations, this role is perfect for you!

Job Responsibilities

Rental Operations Support (Rental Department)

• Assist the Executive in coordinating daily rental and operational activities.

• Maintain and update the master job sheet to ensure all job records are accurate and up to date.

• Process job orders through the online system and coordinate with the rigging team, including preparing weekly work docket reports for Management verification.

• Collect monthly dockets and crane checklists from operators within the required deadline, and liaise with Accounts/Billing team to resolve any discrepancies.

• Collect and verify dockets from cross-hire suppliers.

• Manage lifting gear certificates, including downloading, updating, and maintaining proper records in the server.

• Coordinate GPS installation and removal for equipment when required.

• Prepare and submit online vendor registration forms.

• Review Pre-Delivery Checklists, coordinate for HOD approval, and submit to QMS.

• Arrange issuance of new docket books and crane checklists, including guiding operators on proper completion of documents.

Minimum Qualification :

• Minimum Diploma in Business Administration or related field.

• 1-3 years of experience in administrative roles (Fresh graduates are welcome!).

• Computer literate and knowledge in Microsoft Words, Excel & Power Point.

• Good spoken and written skills in English, Bahasa Malaysia or Mandarin.

• Strong organizational skills & attention to detail.

• Good communication & coordination skills.

• Ability to work independently and as part of a team.