Cohu Malaysia Hiring! Full Time IT Administration Specialist in Melaka - Ricebowl

Join Our Team

At Cohu Malaysia, we are committed to driving innovation and excellence in the semiconductor industry. Our mission is to create a dynamic and inclusive work environment where every team member feels a sense of belonging and has the opportunity to make a meaningful impact. By joining us, you will be part of a collaborative and forward-thinking workforce dedicated to shaping the future of technology.

Unleash your Potential

We are seeking an IT Cloud Administrator is responsible for the day-to-day administration of the Microsoft 365 environment — including Exchange Online, SharePoint Online, OneDrive, Azure, Power Platform, and Microsoft 365 Copilot — alongside a strong administrative workload covering knowledge article creation, document handling, IT order processing, and purchase order (PO) creation and approval coordination. The role partners closely with global IT, procurement, and end users to keep cloud services, documentation, and IT procurement workflows running accurately and on time. Success in this role requires strong organizational skills, exceptional attention to detail, and a service-oriented mindset.

Impact You Will Make

Intercompany Operations (60%)

Key Responsibilities

•  Administer the Microsoft 365 tenant, including Exchange Online, SharePoint Online, OneDrive for Business, Microsoft Teams, Azure AD/Entra ID, Power Platform, and Microsoft 365 Copilot.

• Manage user accounts, licenses, distribution lists, shared mailboxes, security groups, and permissions across the M365 and Azure environment.

• Configure and maintain SharePoint sites, OneDrive provisioning, document libraries, retention policies, and sharing/permission structures.

• Support Power Platform administration (Power Automate flows, Power Apps, environments, DLP policies) and Copilot rollout, licensing, and usage governance.

• Author, review, and maintain knowledge base articles, standard operating procedures, user guides, and IT process documentation to a consistently high standard.

• Handle document control activities — version management, naming conventions, storage structure, and access reviews — across SharePoint and OneDrive repositories.

• Process IT hardware and software orders end to end: gather requirements, obtain quotations, validate against standards and budget, and coordinate fulfilment with vendors and logistics.

• Create purchase orders (POs) and shepherd them through the approval workflow; track PO status, goods receipt, invoice matching, and vendor follow-up to closure.

• Maintain accurate records of assets, licenses, subscriptions, renewals, and vendor contacts; flag upcoming renewals and budget impacts in advance.

• Monitor and respond to M365 service requests and incidents in the ticketing system, ensuring SLAs are met and escalating to senior engineers where appropriate.

• Support onboarding and offboarding activities, including account provisioning, license assignment, mailbox and OneDrive handling, and equipment coordination.

• Partner with the Global IT, Cyber Security, and Procurement teams on audits, access reviews, license true-ups, and continuous improvement initiatives.

• Available for occasional travel, if required

• Other administrative and cloud-support duties as assigned

Our Ideal Candidate:

• Diploma or Bachelor’s Degree in IT, Computer Science, Cybersecurity or a related field.

• Microsoft 365 Fundamentals (MS-900) and Azure Fundamentals (AZ-900) required; ITIL Foundation, MS-102 (Microsoft 365 Administrator), or equivalent certifications strongly preferred.

• Minimum 3 and above years of experience in IT cloud administration and IT operations support, with hands-on Microsoft 365 administration in a multi-site environment.

• Demonstrated experience with IT procurement processes (orders, POs, approvals) and technical documentation is essential.

  Technical Requirements:

• Strong hands-on experience administering Microsoft 365: Exchange Online, SharePoint Online, OneDrive, and Teams

• Experience with Azure AD / Entra ID (users, groups, licensing, conditional access basics)

• Working knowledge of Power Platform administration (Power Automate, Power Apps, environments, DLP)

• Familiarity with Microsoft 365 Copilot deployment, licensing, and governance

• Experience with service desk ticketing systems (e.g. ServiceNow, Jira Service Management, Freshservice)

• Experience with IT procurement / PO workflows in an ERP or procurement system (e.g. SAP, Oracle, Coupa, NetSuite)

• PowerShell scripting for M365 administration is a plus

• Working knowledge of Active Directory and endpoint/MDM tooling (Intune) is a plus

 Skills Required:

• Exceptional organizational skills and meticulous attention to detail — able to manage many concurrent tickets, orders, and documents without dropping items

• Strong written communication skills, with a proven ability to author clear, well-structured knowledge articles and user-facing documentation

• Strong interpersonal skills; able to communicate effectively in English with technical and non-technical audiences across global teams

• Disciplined, process-oriented approach to administrative workflows (orders, POs, approvals, renewals, audits)

• Customer-service mindset with strong follow-through and a sense of ownership

• Comfortable working with finance, procurement, and vendor stakeholders; basic familiarity with budgets, quotations, and invoicing.

• Ability to work independently with general supervision while collaborating with a globally distributed IT team.

• Proactive, hands-on, and continuous-improvement oriented.

• Ability to handle confidential information with discretion.

  Why Join Us?

At Cohu Malaysia, we offer a collaborative work environment that fosters growth, innovation, and a commitment to excellence. You'll have the opportunity to work with cutting-edge technology and make a significant impact on our products and processes.

We value our people and offer them:

• Five-Day Work Week

• Flexible Working Arrangement

• Comprehensive Benefits

• Profit Sharing

• Continuous Learning

• Overseas Opportunities

 Apply Today!

If you're ready to take your career to the next level and work with a team that's pushing the boundaries of technology, apply now to join Cohu Malaysia as a IT Administration Specialist!