AIM Medical Supplies Hiring! Full Time Administrative Assistant in Selangor - Ricebowl

Sales support and General Administrative role.

Key Responsibilities:

• Prepare, issue, and send Quotation, Delivery Order and Invoice to customers.

• Accept and process Purchase Order in timely manner.

• Arrange with outsource courier service on delivery schedule and shipment documents.

• Perform checks and management of communications with customers and suppliers to align with order requirement, shipping, and documentation in timely manner.

• Ensure all sales document’s completeness and accuracy.

• To ensure customers’ information, sales data, purchase order details are maintained accurately and promptly.

• Manage monthly claim, procurement, and office supplies inventory.

• To liaise with vendors and building management for any maintenance service and repair.

• Prepare sales report and meeting minutes.

• Analyze and prepare reports for Management review.

• Provide support to sales and marketing activities.

• Work with sales team and manager on strategic inventory planning.

• Supporting and assisting manager on Human Resource function such as on-boarding and off-boarding of employees (name cards, access cards, workstation allocation, conduct brief orientation of the office premise).

• Supporting and assisting manager on audit related matter.

• To support and carry out any ad-hoc task, project and assignment given by the Management from time to time.

• To meet organization goals by demonstrating ownership and accountability when accomplishing new or routine tasks assigned and adding value to the departmental performance.

Requirements:

• Candidate must possess at least a Diploma, Advanced Diploma, Post Graduate Diploma, Bachelor's Degree in any disciplines.

• Preferably 1-2 years working experiences in related field. Fresh graduates are encouraged to apply, on the job training will be provided.

• Required skills: MS Word, MS Excel

• Well verse and written skill in English and Bahasa Malaysia. Mandarin will be an added advantage.

• Disciplined, good working attitude and able to work independently.

• Attention to detail.

• Good interpersonal skills and ability to think and problem-solving skills.

• Motivated and enthusiastic team player.

• Must be willing to work in Petaling Jaya, Selangor.

We are a young, friendly, fun and engaging team.

You'll have plenty of opportunities to learn and grow together with the company.