Wee Hiring! Full Time Procurement Executive in Selangor, Earn up to MYR 5,000 - Ricebowl

1. Job Purpose

The Procurement Executive / Senior Procurement Executive is responsible for managing and supporting the company’s procurement activities, including sourcing suppliers, obtaining quotations, negotiating pricing and terms, preparing purchase orders, monitoring delivery schedules, and ensuring materials, goods, and services are purchased in a timely, cost-effective, and compliant manner.

This role supports the company’s operational needs by ensuring the availability of required materials and services while maintaining good supplier relationships, cost control, documentation accuracy, and compliance with company policies and procedures.

2. Key Responsibilities

A. Sourcing and Supplier Management

• Source, identify, and evaluate potential suppliers, vendors, and service providers based on quality, pricing, delivery performance, reliability, and service standards.
• Maintain and update the approved supplier list and supplier database.
• Build and maintain good working relationships with suppliers to support smooth procurement operations.
• Conduct supplier comparison and recommend suitable suppliers based on company requirements.
• Monitor supplier performance, including delivery punctuality, product quality, pricing competitiveness, and service response.
• Assist in supplier evaluation, review, and improvement activities.
• Source alternative suppliers when required to ensure supply continuity and cost efficiency.

B. Purchasing and Procurement Processing

• Process purchase requisitions and prepare purchase orders in accordance with company policies, approval procedures, and purchasing requirements.
• Obtain quotations from suppliers and prepare price comparisons for review and approval.
• Negotiate pricing, payment terms, delivery terms, lead time, and other purchasing conditions within the company’s approval limits.
• Ensure all purchases are made according to approved specifications, quantities, budgets, and timelines.
• Follow up with suppliers on order confirmation, delivery status, and outstanding purchase orders.
• Coordinate urgent purchases and ensure timely fulfilment of operational requirements.
• Ensure procurement activities are properly documented and supported by relevant records.

C. Material Planning and Delivery Follow-Up

• Coordinate with internal departments to understand material requirements, stock needs, project needs, and delivery timelines.
• Monitor delivery schedules and follow up closely with suppliers to prevent delays.
• Liaise with warehouse, production, logistics, QA/QC, finance, and other departments on incoming goods, delivery arrangements, quality issues, and payment matters.
• Ensure purchased goods or services are delivered according to approved purchase orders and agreed terms.
• Assist in resolving delivery delays, shortage issues, wrong items, quality concerns, or supplier-related problems.
• Update relevant parties on order status, expected delivery dates, and procurement progress.

D. Cost Control and Price Monitoring

• Monitor market prices, material costs, supplier quotations, and purchasing trends.
• Support cost-saving initiatives through price negotiation, supplier comparison, alternative sourcing, and better purchasing planning.
• Review and compare pricing to ensure purchases are cost-effective and aligned with company requirements.
• Highlight significant price changes, supply risks, or cost concerns to superior or management.
• Assist in preparing procurement cost analysis, supplier comparison reports, and purchasing summaries when required.

E. Procurement Documentation and Reporting

• Prepare, maintain, and update procurement documents, including quotations, purchase orders, delivery orders, invoices, supplier records, price comparisons, and purchasing reports.
• Ensure all procurement records are accurate, complete, properly filed, and easily traceable.
• Verify purchase documents and coordinate with Finance on invoices, payment status, and supplier billing matters.
• Maintain proper documentation in accordance with company procedures and internal control requirements.
• Prepare regular procurement reports, outstanding purchase order reports, supplier performance updates, and other reports required by management.
• Ensure timely submission of procurement documents and reports.

F. Internal Coordination

• Coordinate closely with Production, Warehouse, Logistics, QA/QC, Finance, Sales, and Management to ensure procurement activities support business operations.
• Communicate clearly with internal users regarding purchasing requirements, product specifications, delivery timelines, and order status.
• Clarify purchase requests and ensure proper approval is obtained before proceeding with procurement.
• Assist departments in identifying suitable products, materials, or services based on operational needs.
• Support smooth communication between suppliers and internal departments to resolve procurement-related matters.

G. Compliance and Professional Conduct

• Comply with company policies, SOPs, approval procedures, procurement guidelines, and internal control requirements.
• Ensure all procurement activities are conducted ethically, transparently, and in the best interest of the company.
• Maintain confidentiality of supplier information, pricing details, purchasing records, business strategies, and company information.
• Avoid conflict of interest and ensure fair supplier selection practices.
• Report procurement issues, supply risks, supplier concerns, or irregularities to superior or management in a timely manner.
• Perform other procurement, purchasing, or administrative duties as assigned by superior or management.

3. Key Performance Indicators

• Timely processing of purchase requisitions and purchase orders.
• Accuracy and completeness of procurement documents and records.
• Cost savings achieved through negotiation, supplier comparison, and alternative sourcing.
• Supplier delivery punctuality and order fulfilment rate.
• Effectiveness in sourcing reliable and cost-effective suppliers.
• Reduction of purchasing errors, delivery delays, and documentation mistakes.
• Timely follow-up on outstanding purchase orders and supplier issues.
• Quality of supplier coordination and internal communication.
• Proper compliance with procurement procedures, approval processes, and company SOPs.
• Timely preparation of procurement reports and supplier performance updates.

4. Job Requirements

• Candidate must possess at least a Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Logistics, Operations Management, or any related field.
• Minimum 1 to 3 years of working experience in procurement, purchasing, sourcing, supply chain, warehouse support, manufacturing, or related functions.
• Fresh graduates with good communication skills, strong learning attitude, and interest in procurement may also be considered.
• Experience in manufacturing, metal, alloy, recycling, industrial materials, trading, logistics, or related industries will be an added advantage.
• Knowledge of purchasing procedures, supplier sourcing, quotation comparison, purchase order processing, delivery follow-up, and procurement documentation is preferred.
• Good command of English and Bahasa Malaysia. Mandarin, Japanese, or Korean language skills will be an added advantage for communication with suppliers, customers, or stakeholders.
• Good negotiation, communication, coordination, and problem-solving skills.
• Strong follow-up skills, attention to detail, sense of responsibility, and cost awareness.
• Able to work independently with minimum supervision and also work effectively as part of a team.
• Able to handle multiple purchase requests, urgent requirements, and deadlines.
• Proficient in Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint.
• Possess own transport and willing to travel for supplier visits, sourcing activities, or operational matters when required.

5. Competency Requirements

• Supplier sourcing and evaluation.
• Purchase order processing.
• Price comparison and negotiation.
• Cost control and purchasing analysis.
• Delivery follow-up and supplier coordination.
• Documentation accuracy and record keeping.
• Internal coordination and communication.
• Problem-solving and issue resolution.
• Compliance with procurement procedures.
• Professional conduct, integrity, and confidentiality.

Pay: RM2,000.00 - RM5,000.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Language:

• Mandarin (Preferred)

Location:

• Port Klang (Preferred)

Work Location: In person