CBS PAINTS PTE LTD Hiring! Full Time Project Admin Coordinator - Admin Executive in Central Region (Singapore), Earn up to SGD 2,800 - Ricebowl

Working Days: Monday to Friday
Working Hours: 9.00am to 6.00pm
Location: Singapore
Industry: Construction / Building Repainting Works

We are a Singapore-based construction company specialising in building painting projects, repainting and maintenance works. We are looking for a responsible and organised Project Admin Coordinator / Admin Executive to support our daily office administration, project documentation, tender submissions, and operational follow-up.

Responsibilities

• Perform general administrative duties, including filing, scanning, sorting, and maintaining company records.
• Organise and file purchase orders, invoices, delivery orders, quotations, and project-related documents.
• Prepare and issue basic documents such as invoices, delivery orders, purchase orders, and simple correspondence, subject to management approval.
• Assist in compiling tender documents, project submissions, and other required documentation.
• Maintain proper project folders for quotations, contracts, invoices, progress photos, safety documents, and client correspondence.
• Organise and file project site photos for progress claims, reports, defects, and handover records.
• Track worker records such as work passes, safety certificates, training records, medical records, and expiry dates.
• Maintain and update quotation, tender, invoice, claim, and document submission trackers.
• Follow up with suppliers, subcontractors, workers, and internal team members on documents, schedules, and outstanding items.
• Assist with basic project coordination and schedule follow-up as instructed by management.
• Perform other administrative and coordination duties as assigned.

Requirements

• Minimum GCE ‘O’ Level / Nitec / Diploma or equivalent.
• Prior admin experience is preferred.
• Experience in construction, renovation, facilities maintenance, or project admin will be an advantage.
• Able to use Microsoft Word, Excel, Outlook, and basic PDF tools.
• Organised, careful with details, and able to follow up on outstanding matters.
• Able to work independently after training.
• Good communication and coordination skills.
• Responsible, punctual, and willing to learn.

Benefits

• Birthday leave.
• Medical claim.
• Dental claim.
• Performance bonus, subject to company and individual performance.
• Training will be provided.
• Stable working environment with career growth opportunities.

Why Join Us

You will be part of a growing local construction company where your work directly supports project operations, tender submissions, claims, and daily company workflow. This role is suitable for someone who is organised and responsible.