Medi Beaute Hiring! Full Time ADMIN ASSISTANT in WP Kuala Lumpur - Ricebowl

The Administrative Assistant provides administrative, operational, and customer service support to both the company headquarters and salon outlets. The role ensures smooth daily operations by coordinating schedules, managing records, handling communications, supporting staff, and assisting with outlet administration.

Key Responsibilities

• Provide administrative support for daily business operations

• Manage and organize documents, reports and company records

• Maintain proper filing systems for company records

• Monitor beauty products and treatment stock levels

• Audit stock in and stock out for products and supplies at centre/CRM System

• Arrange and coordinate maintenance for clinic/salon facilities

• Schedule regular servicing and preventive maintenance for equipment and facilities

• Monitoring, maintaining and arranging servicing of the condition of beauty machines and treatment equipment

• Maintain and track warranty records for beauty equipment and machines

• Update management on maintenance status and costs

• Verify and invoice checking for invoices received from suppliers for accuracy (price, quantity and details)

• Record and organise invoices properly for documentation and payment processing.

• Maintain proper filing of invoices for audit and record purposes.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, or related field

• Min. 1-2 years working experience in a relevant field, preferably Admin. Assistant or similar support role.

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Strong organizational and time-management skills

• Good attention to detail when handling data and records.

• Good communication and interpersonal abilities.

• Ability to multitask and work in a fast-paced environment.

• Willing to travel outstations and work overtime (OT) when required.