Full Time Procurement - Operations Executive Jobs, in EPS Malaysia Kuala Lumpur - Ricebowl

Position: Procurement & Operations Executive
Employment Type: 6 months contract (Renewable Basis)
Location: Kl

Salary : up to 4k

Key Responsibilities

Procurement & Procure-to-Pay (Primary – ~70%)

• Act as the central point of contact for procurement requests across IT, MarCom, HR, and Administrative Services

• Manage end-to-end procure-to-pay (P2P) processes including purchase requisitions (PR), purchase orders (PO), invoicing, and payment tracking

• Coordinate with internal stakeholders and vendors to ensure timely and cost-effective procurement

• Maintain accurate procurement documentation (PRs, POs, invoices, approvals) within systems (e.g., SharePoint / Finance systems)

• Track procurement status, delivery timelines, and expenditure for transparency and reporting

• Support budget monitoring by maintaining expense trackers and highlighting variances

• Manage corporate card transactions in compliance with company policies

Inventory & Asset Management (~15%)

• Maintain centralised records for IT equipment, office assets, AV items, and shared resources

• Track asset issuance, movement, and returns with proper documentation

• Conduct periodic inventory checks and prepare reports for management

• Ensure all records are accurate, organised, and up to date

Administrative & Operational Support (~10%)

• Provide administrative coordination for procurement workflows, approvals, and documentation

• Support facilities and operational activities including vendor coordination and documentation

• Assist internal departments (IT, HR, MarCom) with procurement-related tasks

• Support operational projects, events, and logistics when required

Compliance, Audit & Process Improvement (~5%)

• Ensure all procurement and financial activities comply with company policies and audit requirements

• Maintain complete audit trails for procurement and asset transactions

• Support internal and external audits with accurate documentation

• Identify opportunities to improve and standardise procurement and operational processes

Requirements

• Minimum 3–4 years of experience in procurement, operations, administration, or shared services roles

• Experience in procure-to-pay (P2P) processes is highly preferred

• Familiarity with procurement or finance systems (e.g., SAP, Oracle, or similar) is an advantage

• Strong coordination, stakeholder management, and organisational skills

• Good understanding of documentation, compliance, and audit processes

• Proficient in Microsoft Excel and reporting tools