Hiring! Full Time Office Coordinator (Admin - Operations) in Selangor - Ricebowl

Position Title: Office Coordinator (Admin & Operations)
Location: Petaling Jaya
Industry: Environmental & Water Analysis Services

Our client is a well-established company specializing in environmental and water analysis services. Committed to delivering accurate data, reliable results, and sustainable solutions, they are seeking a proactive and detail-oriented Office Coordinator to support daily administrative and operational activities.

The Office Coordinator will be responsible for ensuring the smooth day-to-day operation of the office by providing administrative, operational, and coordination support across multiple departments. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while maintaining compliance with internal procedures and quality standards.

• Manage daily office administration, including documentation, filing, correspondence, and office coordination.

• Maintain accurate records, reports, and operational documents.

• Coordinate office supplies procurement and monitor inventory levels.

• Oversee general office maintenance and liaise with service providers when necessary.

• Handle incoming calls, emails, and general inquiries professionally.

• Support management and technical teams with administrative and operational tasks.

• Coordinate sample handling logistics, deliveries, courier arrangements, and vendor communications.

• Assist in planning and organizing meetings, internal events, and operational activities.

• Ensure smooth coordination between internal departments and external stakeholders.

• Prepare, update, and maintain operational records and documentation.

• Ensure proper document control practices and adherence to company procedures.

• Support compliance-related activities and maintain documentation required for audits and quality management systems.

• Assist in monitoring and improving administrative processes.

• Provide basic HR administrative support, including employee records management and recruitment coordination.

• Assist with onboarding documentation and staff administrative matters.

• Support management with ad-hoc administrative projects as assigned.

• Diploma or Bachelor's Degree in Business Administration, Management, Operations Management, or a related field.

• Minimum 2–3 years of experience in an administrative, operations, office management, or coordination role.

• Experience supporting multiple departments in a fast-paced environment is preferred.

• Strong organizational and multitasking abilities.

• High level of accuracy and attention to detail.

• Good written and verbal communication skills in English.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and manage priorities effectively.

• Strong interpersonal skills and a collaborative working style.