全职 Operation Admin Executive 工作, 薪水, Amos Johor 公司招聘中 - Ricebowl

About the role

Job description:

The Operations Executive serves as a key operational support and execution lead, acting as the direct right-hand to the Operations Manager in managing daily yard, warehouse, logistics, and technical coordination activities.

This role is responsible for ensuring end-to-end operational execution, including manpower coordination, shipment control, documentation accuracy, and cross-department alignment.

The position plays a critical role in driving On-Time In-Full (OTIF) delivery, operational efficiency, cost control, and compliance, while supporting decision-making, execution planning, and real-time problem resolution.

The Operations Executive is expected to take ownership of operational flow, anticipate risks, and ensure continuity of operations, especially during high workload, critical jobs, and client-driven timelines.

Responsibilities:

1. Operational Execution & Control

• Support Operations Manager in daily planning, execution, and monitoring of all operational activities

• Act a central coordination point between Production, Technical Service, Warehouse, Yard, and Logistics

• Ensure all operations are executed as per plan, timeline, and priority

2. Manpower & Resource Coordination

• Plan and coordinate manpower deployment across departments based on workload and priority

• Monitor manpower utilization, productivity, and overtime (OT) requirements

• Ensure optimal allocation of resources to achieve operational efficiency

3. Shipment & Logistics Management

• Oversee shipment planning, coordination, and execution to ensure on-time delivery (OTIF)

• Coordinate with logistics providers, transporters, and internal teams for smooth dispatch

• Monitor shipment status and resolve delays or issues proactively

4. Documentation & System Control

• Ensure accuracy and completeness of all operational and shipping documentation

• Monitor SAP transactions for goods movement, shipment processing, and inventory updates

• Maintain proper records for reporting, audit, and compliance purposes (LMW & Etc)

5. Inventory & Warehouse Coordination

• Work Closely with Warehouse Team to Ensure Stock Readiness and Accuracy

• Support Inventory Control, Stock Movement, And Discrepancy Resolution

• Ensure Proper Material Flow from Receiving to Dispatch

6. Problem Solving & Continuous Improvement

• Identify Operational Gaps, Delays, Or Inefficiencies and Implement Corrective Actions

• Support Root Cause Analysis for Operational Issues and Drive Improvement Initiatives

• Propose Process Improvements to Enhance Productivity, Reduce Cost, And Improve Delivery Performance

7. Stakeholder Coordination

• Coordinate With Internal Departments (Sales, QAQC, HSE, Finance) For Operational Alignment

• Act As Key Liaison Between Operations Team and Management

• Provide Timely Updates and Reports on Operational Status, Risks, And Performance

8. Compliance & Safety

• Ensure All Operations Comply with Company Procedures, HSE Policies, And IMS Standards

• Support Safe Execution of Yard and Operational Activities

9. Reporting & Management Support

• Prepare Daily, Weekly, And Monthly Operational Reports

• Support Operations Manager in Data Analysis, Planning, And Decision-Making

• Assist In Strategic Planning and Execution of Major Operational Activities

10. General Responsibilities

• Carry Out Any Additional Duties Assigned by Management

• Act As Backup and Operational Lead in The Absence of Operations Manager When Required.

About us

AMOS Malaysia Sdn Bhd. is a leading provider of administrative and office support services in the region. With a strong focus on innovation and customer satisfaction, we strive to deliver exceptional service to our clients. Our company culture is built on the principles of teamwork, integrity, and a commitment to excellence. We are continuously seeking talented individuals to join our dynamic team and contribute to our ongoing success.