- Singapore
Singapore Prison Service Hiring! Full Time Executive (Record Management) in - Ricebowl
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Job Description
Responsibilities
What The Role Is
This role is part of MHA’s Civilian Generalist career track. Learn more: https://*************
As an Executive (Record Management), you will report to the Assistant Director (Administration & Record Management) and assist in managing the department's records management operations. You will support digital transformation efforts, drive process improvements, and engage stakeholders to strengthen records management practices.
What You Will Be Working On
Managing the department's official records and implementing an effective records management framework in line with regulatory requirements
Supervising staff and overseeing registry and mailroom operations, attending to queries and record retrieval requests from units
Maintaining the file classification system and engaging file owners on retention schedules, including submissions to the National Archives of Singapore (NAS)
Raising awareness on proper record-keeping practices and conducting checks to ensure compliance across units
Serving as System Administrator for the e-Registry System, supporting its development and guiding users on its use
Identifying and supervising the preparation of records for archival, digitisation, and transfer to NAS
Assisting in the review of public archives for declassification
Conducting training on records management policies, procedures, and systems
Reviewing and enhancing workflows to improve efficiency and effectiveness
Applying digital tools, including generative AI, to improve records management processes
What We Are Looking For
Experience in records management, preferably in a government agency
Knowledge of Records Management Systems and Microsoft Office applications (Word, Excel, PowerPoint)
Strong communication, presentation and interpersonal skills to engage a wide range of stakeholders
Analytical, meticulous and resourceful, with a keen interest in records management and archival work
Able to work independently as well as collaboratively in a team
Confident in leading, guiding others and managing vendors and contractors
IT savvy
This role is part of MHA’s Civilian Generalist career track. Learn more: https://*************
As an Executive (Record Management), you will report to the Assistant Director (Administration & Record Management) and assist in managing the department's records management operations. You will support digital transformation efforts, drive process improvements, and engage stakeholders to strengthen records management practices.
What You Will Be Working On
Managing the department's official records and implementing an effective records management framework in line with regulatory requirements
Supervising staff and overseeing registry and mailroom operations, attending to queries and record retrieval requests from units
Maintaining the file classification system and engaging file owners on retention schedules, including submissions to the National Archives of Singapore (NAS)
Raising awareness on proper record-keeping practices and conducting checks to ensure compliance across units
Serving as System Administrator for the e-Registry System, supporting its development and guiding users on its use
Identifying and supervising the preparation of records for archival, digitisation, and transfer to NAS
Assisting in the review of public archives for declassification
Conducting training on records management policies, procedures, and systems
Reviewing and enhancing workflows to improve efficiency and effectiveness
Applying digital tools, including generative AI, to improve records management processes
What We Are Looking For
Experience in records management, preferably in a government agency
Knowledge of Records Management Systems and Microsoft Office applications (Word, Excel, PowerPoint)
Strong communication, presentation and interpersonal skills to engage a wide range of stakeholders
Analytical, meticulous and resourceful, with a keen interest in records management and archival work
Able to work independently as well as collaboratively in a team
Confident in leading, guiding others and managing vendors and contractors
IT savvy
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