BETA ARCHITECTS Hiring! Full Time Executive - Office Administrator in Perlis - Ricebowl

We're Hiring | Executive & Office Administrator

Georgetown, Penang

BETA ARCHITECTS is an award-winning boutique architectural practice committed to creating thoughtful, context-driven architecture that positively impacts communities and everyday life.

We are looking for a dependable and highly organised Executive & Office Administrator to support the Principal Architect and ensure the smooth running of our studio operations.

This role is ideal for someone who enjoys bringing order to a creative environment and takes pride in keeping people, schedules, and systems well organised.

Key Responsibilities

Executive Support

• Manage the Principal Architect's calendar, appointments, and daily schedule.

• Accompany the Principal to meetings and prepare accurate meeting minutes and follow-up action lists.

• Coordinate meeting arrangements and assist with presentation preparation.

• Arrange travel itineraries, including flights, accommodation, transportation, and event registrations.

• Support the Principal with correspondence and general administrative matters.

Office Administration

• Oversee the day-to-day administration of the studio.

• Welcome visitors and handle incoming calls, emails, and correspondence professionally.

• Maintain office filing systems, records, and document archives.

• Monitor office supplies and coordinate purchases when required.

• Assist with data entry, document formatting, and recordkeeping.

• Support internal communications and meeting preparations.

Basic HR Administration

• Maintain staff attendance and leave records.

• Coordinate staff claims and administrative documentation.

• Assist with onboarding and maintaining employee records.

Basic Accounts Administration

• Prepare and organise invoices, payment vouchers, and expense claims for review.

• Track incoming and outgoing payments and maintain basic financial records.

• Monitor petty cash and office expenses.

• Assist in compiling documents required for bookkeeping and monthly accounts.

• Liaise with external accountants, payroll providers, auditors, and statutory bodies when necessary.

Requirements

• Strong organisational and administrative skills with the ability to prioritise multiple tasks.

• Excellent written and verbal communication skills.

• Ability to take accurate meeting minutes and follow through on action items.

• High attention to detail, reliability, discretion, and professionalism.

• Proficiency in Microsoft Office, Google Workspace, email, calendars, spreadsheets, and word processing.

• Positive attitude with strong interpersonal skills and a collaborative mindset.

• Ability to work independently in a fast-paced studio environment.

Added Advantage

• Previous experience in an architectural, construction, interior design, engineering, or other professional services environment will be an added advantage.

• Familiarity with bookkeeping software such as SQL, AutoCount, QuickBooks, or similar systems is a plus.

Qualifications

• Minimum SPM qualification. Diploma or post-secondary education is preferred.

• Minimum 2 years of relevant administrative experience preferred.

• Full-time, on-site position based in Georgetown, Penang.

At BETA ARCHITECTS, you will be part of a close-knit, design-driven team that values humility, collaboration, and excellence. Your contribution behind the scenes will play an important role in enabling meaningful architecture to happen.

Interested candidates are invited to submit their CV and a short introduction to *************

• Join us and help shape the everyday operations behind award-winning architecture.