BateriHub Hiring! Full Time ADMIN EXECUTIVE - OPERATION in WP Kuala Lumpur - Ricebowl

Admin Executive - Operations Administrator

Job Description:

1. Operations Coordination

• Track and coordinate new outlet openings from planning to launch

• Maintain operational trackers, checklists, and stock documentation

• Compile monthly stock orders from retail outlets and sales teams

• Follow up on action from operation meetings to ensure timely closure

2. Administrative Support

• Compile and verify staff claims for management approval

• Coordinate rosters and support new hire onboarding

• Prepare weekly and monthly operational reports

• Maintain accurate filing and documentation records

3. SOP & Staff Administration

• Update and distribute SOPs to relevant departments

• Ensure staff confirmation and disciplinary processes are completed on time

• Brief staff on job responsibilities and retail handbook as needed

4. Marketing & Event Support

• Coordinate offline marketing activities, exhibitions, and roadshows

• Liaise with Marketing on promotional materials and campaign needs

• Source, order, and manage inventory for marketing materials and promotional items

• Conduct stock takes and inventory tracking for marketing assets

5. Property & License

• Prepare, review, and manage tenancy agreements, ensuring all terms and conditions are accurately documented and complied with.

• Liaise and coordinate with landlords, property management offices, and relevant stakeholders on tenancy-related matters, renewals, maintenance, and operational requirements.

• Handle applications, submissions, and approvals with local authorities (Majlis Perbandaran/Majlis Bandaraya), including business licenses, permits, event approvals, and other regulatory requirements.

• Manage utility and service applications with government agencies and service providers