AES Academy The Audio School Hiring! Full Time Administrator in Selangor - Ricebowl

AES ACADEMY

Digital Marketing, Administration & Accounts Executive

Location: AES ACADEMY – The Audio School, Petaling Jaya, Selangor, Malaysia

Employment Type: Full-Time

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About AES ACADEMY

AES ACADEMY is Malaysia’s pioneering institution dedicated to Audio Science, Audio Engineering, Technology, Innovation, and Industry Development.

As an accredited higher education institution (IPTS), AES ACADEMY is building the next generation of talent through TVET, Micro-Credentials, Diploma, Degree Pathways, Industry Certifications, and Strategic Partnerships with global industry leaders.

We are seeking a motivated, independent, and highly organized individual to join our growing team and help drive our operations, marketing, student engagement, and business development activities.

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Position Overview

The Digital Marketing, Administration & Accounts Executive will play a key role in supporting the daily operations of AES ACADEMY.

This position is ideal for someone who enjoys working in a dynamic environment and can independently manage multiple responsibilities including:

* Social Media Management

* Digital Marketing

* Administrative Operations

* Basic Bookkeeping

* Student & Client Communications

* Event Support

* Business Development Coordination

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Key Responsibilities

Social Media & Digital Marketing

* Manage AES ACADEMY social media platforms including:

* Facebook

* Instagram

* TikTok

* LinkedIn

* YouTube

* Plan and schedule content calendars.

* Create engaging posts, reels, stories, and promotional content.

* Monitor engagement and respond to enquiries.

* Coordinate with designers, lecturers, students, and industry partners for content creation.

* Maintain consistency of branding across all digital platforms.

* Prepare monthly social media and marketing reports.

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Student Recruitment & Enquiries

* Respond to prospective student enquiries.

* Manage WhatsApp, email, website, and social media enquiries.

* Coordinate student registrations and admissions processes.

* Maintain CRM and student databases.

* Support education fairs, open days, and promotional events.

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Administrative Duties

* Manage office documentation and records.

* Coordinate meetings and appointments.

* Prepare reports, letters, and official documents.

* Maintain filing systems and databases.

* Support accreditation, compliance, and academic administration activities when required.

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Bookkeeping & Finance Support

* Prepare invoices and payment receipts.

* Monitor student fee collections.

* Maintain expense records.

* Reconcile transactions and petty cash.

* Liaise with external accountants and auditors.

* Maintain accurate financial documentation.

* Assist in preparing monthly financial summaries.

Note: Professional accounting and tax submissions will be handled by external accountants.

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Event & Industry Engagement Support

* Assist in organizing workshops, seminars, conferences, and industry events.

* Coordinate logistics and communications with partners.

* Support sponsorship and partnership activities.

* Assist in preparing presentations and proposals.

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Requirements

Education

Diploma or Degree in:

* Marketing

* Business Administration

* Accounting

* Mass Communication

* Digital Media

* Entrepreneurship

* Related fields

Fresh graduates are encouraged to apply.

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Skills & Experience

Preferred:

* Social media management experience.

* Basic bookkeeping knowledge.

* Familiarity with Microsoft Office.

* Experience with Canva.

* Basic video editing skills.

* Good written and spoken English.

* Bahasa Malaysia proficiency.

* Ability to work independently.

Additional advantages:

* Experience in education sector.

* Knowledge of Meta Business Suite.

* Knowledge of Google Workspace.

* Knowledge of accounting software (SQL, AutoCount, Xero, QuickBooks, etc.).

* Photography or videography skills.

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Personal Attributes

We are looking for someone who is:

* Highly organized

* Self-motivated

* Creative

* Detail-oriented

* Professional

* Resourceful

* Independent

* Willing to learn

* Passionate about education, technology, media, and innovation

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What You’ll Gain

* Opportunity to work directly with industry leaders and international partners.

* Exposure to higher education, TVET, and technology sectors.

* Hands-on experience in marketing, administration, events, and business operations.

* Career growth opportunities within a rapidly expanding institution.

* Involvement in regional and international projects across Audio Engineering, Media Technology, Innovation, and Applied Sciences.

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How to Apply

Interested candidates are invited to submit:

* Updated Resume/CV

* Portfolio (if available)

* Expected Salary

* Availability to Start