STEELWORKS ENGINEERING SDN BHD Hiring! Full Time HR - Admin Assistant in Federal Territory, Earn up to MYR 2,500 - Ricebowl

ADMIN

• Welcome and greet visitors, guests, staff, and management professionally.
• Handle incoming, outgoing, and transferred telephone calls courteously.
• Take and relay messages to relevant personnel.
• Screen calls for management when required.
• Manage incoming and outgoing mail/courier services, including maintaining courier records and logbooks.
• Attend to visitors and clients at the reception area.
• Maintain cleanliness and tidiness of the reception area.
• Ensure certificates, notice boards, clocks, and displays are updated.
• Monitor visitor toilet supplies and maintain cleanliness.
• Coordinate meeting room bookings.
• Set up meeting equipment and laptops before meetings.
• Prepare beverages for visitors, guests, and clients.
• Ensure meeting rooms are clean and organized.
• Assist with office decorations during festive seasons.
• Replenish drinking water supplies when required.
• Purchase and replenish pantry refreshments (coffee, tea, biscuits, etc.).
• Ensure company flags are properly maintained.
• Update and distribute staff extension lists when necessary.
• Liaise with telephone service providers for additional lines or system requirements.
• Monitor and maintain overall office cleanliness and coordinate maintenance works when required.
• Liaise with government authorities and statutory bodies (e.g., CIDB, MPKJ) regarding compliance matters.
• Process applications and renewals for company licenses, permits, and certificates.
• Prepare correspondence and documentation for government and statutory authorities.
• Maintain accurate records of company assets and ensure proper labelling, servicing, and security.
• Coordinate office maintenance services, including pest control, air-conditioning, water dispensers, and furniture servicing.
• Coordinate waste collection and prepare monthly service summaries/invoices for Accounts.
• Prepare attendance summaries for contract workers, security personnel, and cleaners for payment processing.
• Arrange travel bookings, visa applications, and accommodation for management and staff.
• Assist HR in organizing company events, annual dinners, luncheons, and staff activities.
• Purchase and arrange festive hampers and maintain supporting records for accounting purposes.
• Manage and maintain the company's filing and document management system (DOTA File System).
• Process directors' expense claims and verify credit card statements before submission to Accounts.
• Monitor and ensure cleaning services are performed satisfactorily.
• Coordinate office cleanliness in the absence of cleaning personnel.
• Procure and replenish office supplies, stationery, consumables, and refreshments.
• Monitor product brochure inventory and arrange reordering when necessary.
• Process lorry claims and Touch 'n Go receipts with relevant verification.
• Manage renewal of company vehicle insurance, road tax, PUSPAKOM inspections, and permits.

HUMAN RESOURCE

• Coordinate foreign worker visa renewals, including passport updates, FOMEMA medical check-ups, insurance renewals, and related permits.
• Conduct orientation for the new joiners is conducted on the 1st day
• Update daily attendance for all staffs in the group
• Must conduct hostel inspection weekly and update the report promptly in the group
• Conduct routine patrols daily; log issues and coordinate resolution within 2 working days.
• Check & verify all staffs claim by monthly

Pay: RM2,200.00 - RM2,500.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion

Work Location: In person